Strategic Executive Assistant to Counseling Director

Gateway Church; Poulsbo (WA); Hybrid; USD 25,000 - 26,000; Part time

Benefits offered by this job

Sick Leave

Employee Assistance Program

Job summary

Gateway Counseling is seeking an Executive Administrative Assistant to provide high-level administrative support to the Gateway Counseling Director, primarily based in Poulsbo office. This part-time role includes meetings and administrative assistance to ensure smooth operation of the counseling ministry.

The ideal candidate has at least two years in medical/behavioral health admin, excels in confidentiality, communication, and organization, and is proficient with Microsoft Office and EMR

Qualifications

• Minimum two (2) years of administrative experience in medical/behavioral health or related healthcare environment.
• Ability to handle sensitive client and organizational information with confidentiality and professionalism.
• Excellent verbal and written communication with professional phone etiquette.
• Strong organizational, multitasking, and time-management skills with high accuracy.

Responsibilities

• Serve as the primary point of contact for client communications, including scheduling appointments and directing clients to clinicians.
• Maintain confidential client records in compliance with HIPAA and policies.
• Develop and improve intake documentation workflows and procedures.
• Coordinate priorities with the Counseling Director and support departmental operations.
• Manage onboarding materials for new therapists and EMR documentation.
• Generate and distribute reports from the EMR system.

Skills

Administrative experience

Confidentiality

Customer service

Verbal & written communication

Organization

Multitasking

Time management

Teamwork

Independence

Adaptable/teachable

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Teams

SharePoint

EMR

Adobe Acrobat

Canva

InDesign

Word Mail Merge

Facebook

Instagram

Job description

Gateway Counseling is seeking an Executive Administrative Assistant to provide high-level administrative support to the Gateway Counseling Director, primarily based in Poulsbo office. This part-time role includes meetings and administrative assistance to ensure smooth operation of the counseling ministry.

The ideal candidate has at least two years in medical/behavioral health admin, excels in confidentiality, communication, and organization, and is proficient with Microsoft Office and EMR