Executive Assistant to CAPS Leadership Team

UCLA; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

UCLA's Counseling and Psychological Services (CAPS) seeks an experienced administrative professional to provide high-level support to the CAPS Executive Director and Leadership Team. You will coordinate office operations, prepare reports, and liaise with diverse campus stakeholders while maintaining confidentiality under HIPAA guidelines.

Responsibilities include managing complex schedules, facilitating communications, and supporting a multidisciplinary team of clinicians, case managers, and

Qualifications

• Previous experience in a mental health setting. (Preferred)
• Ability to communicate effectively and diplomatically with a diverse group of students, faculty, and administrators both individually and in group settings. (Required)
• In all interactions, demonstrates professionalism, diplomacy, courtesy, and sensitivity to the emotional and physical status of others. (Required)
• Ability to create reports and communicate utilizing Windows software including MS Office in network environment. (Required)
• Experience with patient electronic medical records software/systems. (Required)
• Ability to work comfortably and effectively with frequent interruptions and changes in staffing and schedules. (Required)
• Skill in working independently and following through on assignments with minimal direction and supervision. (Required)
• Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (Required)
• Prioritizing skills to organize workload to accomplish established objectives (Required)
• Ability to speak and interact in a courteous and attentive manner with persons of various backgrounds. (Required)
• Skills in reading documents such as mental health records, policies and procedures, and instructional manuals in order to appropriately use information. (Required)
• Knowledge of HIPAA. (Required)

Responsibilities

• Provide high-level direct administrative support to the CAPS Executive Director and CAPS Leadership Team.
• Assist Administrative Services Director and other CAPS directors as needed.
• Coordinate communications and scheduling within CAPS and with campus partners.

Skills

Office admin

Communication

Diplomacy

Multitasking

Report writing

HIPAA knowledge

Tools

MS Office

Electronic Medical Records

Job description

UCLA's Counseling and Psychological Services (CAPS) seeks an experienced administrative professional to provide high-level support to the CAPS Executive Director and Leadership Team. You will coordinate office operations, prepare reports, and liaise with diverse campus stakeholders while maintaining confidentiality under HIPAA guidelines.

Responsibilities include managing complex schedules, facilitating communications, and supporting a multidisciplinary team of clinicians, case managers, and