Strategic Executive Assistant to COO & President

LE0016 NJU MSO LLC; Cherry Hill Township (NJ); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

New Jersey Urology is seeking an Executive Assistant to provide high-level administrative, operational, and project coordination support to the COO and President. This role extends beyond traditional administrative duties, including organizing leadership priorities and driving initiatives forward.

The ideal candidate is highly organized, proactive, and comfortable collaborating with senior leaders, physicians, and teams across NJU.

Qualifikationen

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years in administrative support, operations, project coordination, healthcare administration, or related role.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.
• Ability to prepare polished, professional presentations and written materials.
• Ability to work independently and exercise sound judgment.
• Demonstrated initiative, resourcefulness, and follow-through.
• Ability to handle confidential and sensitive information.

Aufgaben

• Provide direct administrative and operational support to the Chief Operating Officer and President.
• Manage complex calendars, scheduling, meeting coordination, and competing priorities.
• Coordinate internal and external meetings involving physicians, leaders, vendors, and other stakeholders.
• Anticipate scheduling conflicts and priorities and proactively recommend solutions.
• Coordinate travel, meeting logistics, and related arrangements as needed.
• Assist with correspondence, document preparation, information requests, and other administrative needs.
• Handle sensitive and confidential information with appropriate discretion.
• Coordinate recurring leadership, operations, physician, and team meetings.
• Develop agendas in partnership with the COO, President, and other meeting leaders.
• Gather updates and supporting information from stakeholders in advance of meetings.
• Prepare and organize PowerPoint presentations, meeting materials, briefing documents, dashboards, and other content.
• Consolidate information from multiple contributors into concise, polished, leadership-ready materials.
• Attend designated meetings and document key decisions, action items, owners, and deadlines.
• Distribute follow-up items and track completion.
• Maintain schedules and materials for recurring leadership and governance meetings.
• Coordinate selected operational and strategic projects on behalf of leadership.
• Develop and maintain project plans, trackers, timelines, action registers, and status updates.
• Coordinate stakeholders and meetings required to advance projects.
• Follow up with project owners to ensure commitments and deadlines are met.
• Identify overdue or at-risk deliverables and elevate appropriately.
• Conduct basic research and gather information needed to support projects and decision-making.
• Support implementation activities for new programs, processes, and organizational initiatives.
• Take ownership of defined workstreams and drive them through completion when appropriate.

Kenntnisse

Organization

Communication

Prioritization

Discretion

Independent work

Follow-through

Presentation development

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Jobbeschreibung

New Jersey Urology is seeking an Executive Assistant to provide high-level administrative, operational, and project coordination support to the COO and President. This role extends beyond traditional administrative duties, including organizing leadership priorities and driving initiatives forward.

The ideal candidate is highly organized, proactive, and comfortable collaborating with senior leaders, physicians, and teams across NJU.