Strategic Executive Assistant to Co-CEOs

kraken.com; United States; Remote; USD 120,000 - 180,000; Full time

Job summary

Kraken is seeking an experienced Executive Assistant to support the CEO office in a fast-paced, globally distributed environment. You will partner with fellow EAs, manage calendars, coordinate complex travel, and prepare briefing materials for meetings and travel.

This role requires discretion, exceptional organization, and the ability to anticipates needs across time zones. You'll oversee cross-functional projects, budget tracking, and onboarding for new team members, contributing to a seamless

Qualifications

• 8+ years of proven experience supporting senior leadership, ideally in a CEO office or multi-executive structure.
• Ability to maintain confidentiality, exercising discretion and professionalism.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced setting with strong personalities and demanding timeframes.
• Natural talent for improving processes and bringing order out of chaos, remaining calm during periods of disorganization.
• Excellent written and verbal communication skills; flexibility across time zones.

Responsibilities

• Partner with other EAs within the CEO office to coordinate responsibilities and maintain executive support.
• Gatekeep the executives' calendars, anticipate needs, plan contingencies, and implement solutions with minimal direction.
• Manage an exceptionally complex and ever-changing executive calendar across time zones.
• Prepare comprehensive briefing materials for meetings, events, and travel, plus agendas and minutes.
• Coordinate all aspects of domestic and international travel, including flight schedules and logistics.
• Monitor travel plans proactively, adjusting logistics as priorities change.
• Coordinate cross-functional projects and events with stakeholders and partner teams.
• Track team tasks, budgets, and meeting schedules; support onboarding for new team members.
• Process expense reports, purchase orders, budget reconciliations, and receipts with accuracy.

Skills

Executive support

Calendar management

Travel coordination

Budget tracking

Event planning

Stakeholder engagement

Communication

Confidentiality

Tech savvy

Tools

Google Suite

MS Office Suite

Adobe Suite

MacOS

Job description

Kraken is seeking an experienced Executive Assistant to support the CEO office in a fast-paced, globally distributed environment. You will partner with fellow EAs, manage calendars, coordinate complex travel, and prepare briefing materials for meetings and travel.

This role requires discretion, exceptional organization, and the ability to anticipates needs across time zones. You'll oversee cross-functional projects, budget tracking, and onboarding for new team members, contributing to a seamless