Strategic Executive Assistant to Co-CEO & Corporate Development

Jimmy T. Wood, Inc.; New York (NY); Hybride; USD 90 000 - 120 000; Plein temps

Résumé du poste

Jimmy T. Wood, Inc. in New York City seeks an Executive Assistant to support the Co-CEO and Corporate Development team.

You will manage calendars, coordinate travel, prepare materials, and handle day-to-day administrative tasks to keep the team operating efficiently. This full-time, in-office role requires discretion, professionalism, and strong communication skills. Responsibilities cover CEO and corporate development support, including meeting planning with executives, investors, and external

Qualifications

• Bachelor's degree preferred or equivalent combination of education and relevant experience.
• 5+ years of Executive Assistant or senior-level administrative support experience preferred.
• Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.
• Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.
• Strong experience managing complex calendars, executive travel, and meeting coordination.
• Excellent written and verbal communication skills and ability to handle confidential information with discretion.

Responsabilités

• Manage the CEO's calendar, including scheduling and coordinating internal and external meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Proactively manage scheduling conflicts, changes, and meeting priorities.
• Prepare and organize meeting materials, presentations, correspondence, and other documents.
• Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.
• Assist with meeting logistics and follow-up items as needed.
• Process expense reports, invoices, and other administrative documentation.
• Maintain executive files, contacts, and other confidential information.
• Coordinate executive meetings, dinners, events, and off-site activities.
• Provide general administrative and project support to the CEO as needed.
• Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives.
• Maintain organized electronic files and assist with document management for active and prospective transactions.
• Process expense reports and invoices and provide other administrative support to the team.
• Coordinate day-to-day administration of the 8-person NYC office space
• Assist with special projects and team initiatives as needed.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Discretion

Microsoft Office

Formation

Bachelor's degree preferred

Outils

Microsoft Outlook

Word

PowerPoint

Excel

Description du poste

Jimmy T. Wood, Inc. in New York City seeks an Executive Assistant to support the Co-CEO and Corporate Development team.

You will manage calendars, coordinate travel, prepare materials, and handle day-to-day administrative tasks to keep the team operating efficiently. This full-time, in-office role requires discretion, professionalism, and strong communication skills. Responsibilities cover CEO and corporate development support, including meeting planning with executives, investors, and external