Strategic Exec Assistant to Co-CEO & Corporate Development

ENSTRUCTURE LLC

City of Rochester (NY)

Sur place

USD 90 000 - 120 000

Plein temps

14 jours+

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Résumé du poste

ENSTRUCTURE LLC in New York City seeks an Executive Assistant to the Co-CEO and Corporate Development team. This full-time role supports calendar management, travel arrangements, materials prep, and daily administrative tasks to help leadership run the business efficiently.

There will be close collaboration with the Executive Assistant at the other Co-CEO in Wellesley, MA. The ideal candidate is highly organized, proactive, and comfortable in a fast-paced environment with changing priorities,

Qualifications

Bachelor’s degree preferred or equivalent combination of education and relevant experience.
5+ years of Executive Assistant or senior-level administrative support experience preferred.
Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.
Experience supporting multiple executives or a team in addition to a senior executive preferred.
Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.
Strong experience managing complex calendars, executive travel, and meeting coordination.
Excellent written and verbal communication skills.

Responsabilités

Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings.
Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
Proactively manage scheduling conflicts, changes, and meeting priorities.
Prepare and organize meeting materials, presentations, correspondence, and other documents.
Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.
Assist with meeting logistics and follow-up items as needed.
Process expense reports, invoices, and other administrative documentation.
Maintain executive files, contacts, and other confidential information.
Coordinate executive meetings, dinners, events, and off-site activities.
Provide general administrative and project support to the CEO as needed.
Coordinate day-to-day administration of the 8-person NYC office space
Assist with special projects and team initiatives as needed.