Strategic Executive Assistant to CMO & MCE Ops

National Association of REALTORS®; Washington (District of Columbia); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Job summary

The National Association of REALTORS® seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Chief Marketing & Communications Officer and the Marketing, Communications & Events group.

Responsibilities include calendar management, travel arrangements, expense administration, and editing of executive materials, along with managing budgets, onboarding, and stakeholder engagement in a fast-paced environment.

Qualifications

• 2+ years of executive operations or administrative support experience required.
• Experience coordinating budgets, expenses, financial reports, and departmental operations.
• Experience managing complex calendars, travel, and special projects.
• Experience in professional associations preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Able to manage competing priorities with accuracy and attention to detail.
• Strong interpersonal skills and ability to build effective working relationships.
• Proven ability to handle confidential and sensitive information with discretion.
• Problem-solving and critical-thinking abilities.

Responsibilities

• Provide comprehensive executive support to the CMO, including calendar management, meeting coordination, travel arrangements, expense administration, and preparation/editing of correspondence, presentations, talking points, and other executive materials.
• Support and track MCE projects, deadlines, and action items.
• Serve as a liaison between the CMO, VPs, Directors, other staff, and external stakeholders.
• Oversee daily office operations to ensure an efficient, organized, and productive work environment.
• Develop, implement, and maintain administrative procedures and office practices.
• Partner with IT and other internal teams to address technology, equipment, office supply, and operational support needs.
• Maintain group records, files, and documentation.
• Coordinate annual budget planning and assist CMO with budget development, forecasting, expenditure tracking, and financial reporting.
• Process invoices, purchasing card reconciliations, payment requests, and other financial transactions while monitoring MCE budget performance.
• Coordinate vendor management activities, including contract administration and pricing discussions.
• Coordinate onboarding activities for new employees, including workspace preparation, equipment requests, and orientation support.
• Manage the CMO Direct Report time-off requests and other administrative personnel processes.
• Coordinate training opportunities and cross-functional knowledge sharing.
• Serve as a resource for administrative and operational questions from team members.
• Other duties, as assigned

Skills

Executive support

Calendar management

Budget coordination

Communication

Discretion & confidentiality

Multi-priority management

Problem solving

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The National Association of REALTORS® seeks an Executive Assistant to provide high-level administrative, operational, and strategic support to the Chief Marketing & Communications Officer and the Marketing, Communications & Events group.

Responsibilities include calendar management, travel arrangements, expense administration, and editing of executive materials, along with managing budgets, onboarding, and stakeholder engagement in a fast-paced environment.