Strategic Executive Assistant to CMO | Global Travel & Ops

Shield AI; San Mateo (CA); On-site; USD 95,000 - 140,000; Full time

Job summary

Shield AI seeks an experienced Executive Assistant to provide high-level support to the Chief Marketing Officer in the San Mateo office. This role is essential for keeping the Marketing leadership team organized, informed, and focused on top priorities in a fast-growth environment.

The position requires on-site presence, exceptional judgment, and strong coordination with senior leaders, Board members, and external partners. Occasional travel may be required for major events and conferences.

Qualifications

• 5+ years of executive assistant or related experience supporting C-level executives.
• Demonstrated success partnering with senior executives in fast-paced environments requiring professionalism and judgment.
• Experience managing complex calendars, travel, and competing priorities with minimal direction.
• Excellent written and verbal communication with a polished executive presence.

Responsibilities

• Manage complex, multi-time zone calendars for the CMO and optimize executive time.
• Coordinate meetings, reviews, offsites, and customer engagements.
• Handle agendas, logistics, and follow-up for staff and leadership meetings.
• Capture meeting notes, track actions, monitor progress, ensure commitments.
• Proactively identify issues, surface dependencies, and drive execution.
• Support Marketing leadership with scheduling, travel coordination, and admin needs.

Skills

Calendar management

Travel coordination

Executive presentations

Communication

Discretion & judgment

Stakeholder management

Tools

Microsoft Office Suite

Google Workspace

Job description

Shield AI seeks an experienced Executive Assistant to provide high-level support to the Chief Marketing Officer in the San Mateo office. This role is essential for keeping the Marketing leadership team organized, informed, and focused on top priorities in a fast-growth environment.

The position requires on-site presence, exceptional judgment, and strong coordination with senior leaders, Board members, and external partners. Occasional travel may be required for major events and conferences.