Executive Assistant

CBRE; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

401(k) plan

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking an exceptional Executive Assistant to the Chief Marketing Officer and other Executive Marketing Leaders. This role blends executive support, operational excellence, and strategic enablement, going beyond calendar management to partner with leadership, drive priorities, coordinate high-impact meetings and events, and streamline processes in a fast-paced global environment.

The ideal candidate is proactive, highly organized, tech-savvy, and discreet, with strong presentation and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Demonstrated attention to detail and accuracy.
• Experience adapting to shifting priorities and deadlines.
• Deep expertise in creating executive level documents, presentations and communications.
• Structured organizational skills and ability to implement processes for leaders.
• Ability to learn existing procedures and solve moderately complex problems.
• Proficient in Microsoft Word, Excel, Outlook and related tools.

Responsibilities

• Anticipate needs and manage information flow for the CMO and leadership team.
• Coordinate meetings, offsites, workshops, and visits with internal and external stakeholders.
• Support analytical or strategic projects and build scalable systems.
• Maintain best practices and process guides for executive support.
• Assist with document and presentation layout, updates and editing.
• Provide support for speaking engagements and presentations.
• Manage calendar, travel, expenses, and meeting coordination (70% CMO, 30% SVP/VP).
• Explain complex information clearly and resolve escalated inquiries.
• Evaluate department processes and identify opportunities to improve service delivery.
• Partner with Global Strategy for employee engagement events and logistics.

Skills

Executive support

Attention to detail

Organizational skills

Communication

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

About The Role

We're looking for an exceptional Executive Assistant to the Chief Marketing Officer and other Executive Marketing Leaders who thrives at the intersection of executive support, operational excellence, and strategic enablement. This role is far more than calendar management, it is a unique opportunity to become a trusted partner to the CMO, helping drive priorities, coordinate high-impact meetings and events, support strategic initiatives, streamline processes, and ensure the marketing leadership team operates at its best. The ideal candidate is proactive, highly organized, tech-savvy, and resourceful, with the judgment, discretion, and executive presence to navigate a fast-paced global environment while anticipating needs, solving problems, and creating order from complexity.

About The Role

We're looking for an exceptional Executive Assistant to the Chief Marketing Officer and other Executive Marketing Leaders who thrives at the intersection of executive support, operational excellence, and strategic enablement. This role is far more than calendar management, it is a unique opportunity to become a trusted partner to the CMO, helping drive priorities, coordinate high-impact meetings and events, support strategic initiatives, streamline processes, and ensure the marketing leadership team operates at its best. The ideal candidate is proactive, highly organized, tech-savvy, and resourceful, with the judgment, discretion, and executive presence to navigate a fast-paced global environment while anticipating needs, solving problems, and creating order from complexity.

What You'll Do

• Work closely with the Chief Marketing Officer (CMO) to anticipate needs, manage information flow, and keep the right things moving at the right time.
• Meeting communications and coordination with the team for CMO leadership meetings, Strategy Offsites, agency/consulting workshops, and visiting executives/colleagues/guests.
• Support small analytical or strategic projects that arise from the CMO’s agenda. Build simple, scalable systems that make recurring work more efficient. Use AI and modern tools where they can improve workflows.
• Maintain best practices and process guides for executive support to bring consistency to the CMO leadership team experience.
• Provide support for document and presentation layout, updates and editing.
• CMO support for speaking engagements and presentations.
• Dedicated CMO support (70%): calendar, travel, expenses, executive/agency meeting coordination, office space logistics, project tracking, with C-suite judgment and discretion.
• Additional coverage (30%) of one SVP and one VP: calendar, travel, expenses, executive/agency meeting coordination, office space logistics.
• Explain complex information to others in straightforward situations.
• Troubleshoot and resolve escalated inquiries and requests from internal and external clients.
• Evaluate department processes and procedures and identify opportunities to improve service delivery.
• Employee engagement program operations & logistics in partnership with Global Strategy team.
• Office space and visitor logistics and coordination with building ops and marketing ops teams.
• Occasional backup for other EA when OOO for two SVPs and one VP.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviors that are consistent with CBRE RISE values.

What You'll Need

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Demonstrated attention to detail
• Experience working in environments with shifting priorities and directions
• Deep expertise in creating executive level documents, presentations and communications
• Structured organizational skills and ability to implement processes to keep leaders operating effectively
• Ability to learn and understand existing procedures and standards to solve slightly complex problems.
• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Executive Assistant position is $95,000 annually and the maximum salary for the Executive Assistant position is $115,000 annually. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).