Strategic EA for Engineering Director — Remote

Hirani Engineering and Land Surveying, D.P.C.; New York (NY); Remote; USD 50,000 - 70,000; Full time

Job summary

An engineering firm is seeking a remote Executive Assistant to support the Director of Engineering. This role involves high-level administrative support, managing schedules, and coordinating documentation across teams. Candidates should possess a Civil Engineering diploma or degree, with over 3 years of relevant experience. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. The position requires attention to detail and the ability to manage multiple priorities within a fully remote setup, catering to U.S. business hours.

Qualifications

• 3+ years of experience in an Executive Assistant or similar support role.
• Strong understanding of engineering terminology and workflows.
• Excellent English communication skills, both verbal and written.
• Ability to manage multiple priorities and deadlines with high attention to detail.

Responsibilities

• Provide direct administrative support to the Director of Engineering.
• Manage calendars, meetings, and internal/external appointments.
• Assist in proposal development and documentation management.
• Prepare meeting agenda and take notes for action items.
• Support workflow and documentation coordination across teams.
• Track project milestones and assist with travel planning.

Skills

Project coordination

Organizational skills

Verbal and written communication

Problem-solving

Education

Diploma or degree in Civil Engineering

Tools

Microsoft Office suite

Scheduling platforms

Virtual meeting tools

Job description

An engineering firm is seeking a remote Executive Assistant to support the Director of Engineering. This role involves high-level administrative support, managing schedules, and coordinating documentation across teams. Candidates should possess a Civil Engineering diploma or degree, with over 3 years of relevant experience. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. The position requires attention to detail and the ability to manage multiple priorities within a fully remote setup, catering to U.S. business hours.