Hybrid Exec Assistant to CIO | Lead Admin Ops

Washington State Department of Health; Tumwater (WA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work

Flexible schedule

Job summary

Washington State Department of Health is seeking an Executive Assistant to the CIO in Tumwater. The role supports the CIO’s priorities, coordinates complex calendars, travel, and correspondence, and leads administrative services across Technology Operations.

You will partner with senior leaders, manage confidential information, mentor staff, and drive improvements in processes and coordination across divisions. This hybrid position requires office presence 1–2 days weekly.

Qualifications

• Senior-level administrative support experience including calendar management, travel, and deadlines.
• Experience coordinating complex schedules and multi‑team priorities.
• Experience preparing, reviewing, and editing professional documents for accuracy and clarity.
• Ability to handle confidential information with discretion.
• Experience leading or mentoring administrative staff and improving workflows.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage CIO calendar, meetings, travel, correspondence, priorities, and follow‑ups.
• Coordinate leadership priorities and timelines across teams and planning tools.
• Lead administrative operations for Technology Operations and mentor staff.
• Develop meeting agendas, schedule presenters, and document decisions and follow‑ups.
• Oversee executive correspondence and purchases up to $5,000.
• Coordinate personnel administration for Technology Operations, including recruiting and records.
• Improve administrative processes and cross‑team coordination across divisions.
• Lead coordination for major IT initiatives and high‑visibility events.

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Confidential information handling

Staff supervision/mentoring

Process improvement

Microsoft 365

Tools

Microsoft 365

Job description

Washington State Department of Health is seeking an Executive Assistant to the CIO in Tumwater. The role supports the CIO’s priorities, coordinates complex calendars, travel, and correspondence, and leads administrative services across Technology Operations.

You will partner with senior leaders, manage confidential information, mentor staff, and drive improvements in processes and coordination across divisions. This hybrid position requires office presence 1–2 days weekly.