Senior Executive Assistant

JMD Technologies Inc.; Waltham (MA); Hybrid; USD 55,000 - 69,000; Full time

Job summary

JMD Technologies Inc. in the Greater Waltham Area seeks an experienced Senior Executive Assistant to provide high-level administrative support to IT executives. You will manage calendars, coordinate meetings, organize communications, and ensure efficient daily operations for the leadership team.

This hybrid contract role requires excellent calendar management, superb communication, and the ability to work onsite 3–4 days per week. W-2 hourly compensation ranges from $40 to $50.

Qualifications

• Proven experience directly supporting VP, SVP, CIO, or equivalent senior leadership.
• Strong experience managing complex executive calendars, scheduling, and meeting logistics.
• Experience maintaining distribution lists, organizational charts, and executive communications.
• Familiarity with IT, technology, or corporate operations environments.
• Experience supporting executive leadership meetings, governance forums, and cross-functional coordination.
• Excellent organizational, communication, multitasking, and problem-solving skills.

Responsibilities

• Manage complex executive calendars, scheduling, travel logistics, and meeting coordination for senior IT leadership.
• Coordinate executive meetings, leadership events, and in-person and virtual engagements.
• Maintain executive distribution lists, organizational charts, leadership contacts, and communication channels.
• Support executive communications, meeting preparation, agendas, materials, and follow-up activities.
• Proactively resolve scheduling conflicts and coordinate across executive teams and departments.
• Collaborate with Chiefs of Staff, executive assistants, and senior leadership to streamline administrative operations.

Skills

Executive calendar management

C-suite support

Meeting coordination

Cross-functional collaboration

Communication skills

Organizational skills

On-site availability

Job description

Location: Greater Waltham Area, MA (Hybrid – 3–4 Days Onsite/Week)

Employment Type: Contract

Duration: 6+ Months

Status: Accepting Candidates

About the Role

We are seeking an experienced Senior Executive Assistant to provide high-level administrative and operational support to senior IT executives and leadership teams. This role involves managing complex executive calendars, coordinating leadership meetings, overseeing communications, and ensuring seamless day-to-day executive operations.

Key Responsibilities

• Manage complex executive calendars, scheduling, travel logistics, and meeting coordination for senior IT leadership.
• Coordinate executive meetings, leadership events, and in-person and virtual engagements.
• Maintain executive distribution lists, organizational charts, leadership contacts, and communication channels.
• Support executive communications, meeting preparation, agendas, materials, and follow-up activities.
• Proactively resolve scheduling conflicts and coordinate across executive teams and departments.
• Collaborate with Chiefs of Staff, executive assistants, and senior leadership to streamline administrative operations.

Qualifications

• Proven experience directly supporting VP, SVP, CIO, C-suite executives, or equivalent senior leadership.
• Strong experience managing complex executive calendars, scheduling, and meeting logistics.
• Experience maintaining distribution lists, organizational charts, and executive communications.
• Familiarity with IT, technology, or corporate operations environments.
• Experience supporting executive leadership meetings, governance forums, and cross-functional coordination.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Ability to work onsite 3–4 days per week in the Greater Waltham Area.

Compensation

• Expected hourly pay: $40-50/hour (W-2).
• Final compensation will be determined based on qualifications, experience, and interview outcomes