Executive Assistant to CIO — Hybrid, High-Impact Support

NorthShore University HealthSystem; Elmhurst (IL); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Incentive pay for select positions

Annual increases based on performance

Career Pathways to Promote Growth

Medical, Dental, Vision options

Tuition Reimbursement

Free Parking

Wellness Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holidays

Community Involvement Opportunities

Job summary

NorthShore University HealthSystem in Elmhurst, IL is seeking an Executive Administrative Assistant to provide high-level support to the CIO, ensuring efficient operations in a fast-paced enterprise environment.

You will manage complex calendars, coordinate meetings with senior leaders, and handle confidential information with discretion, leveraging Microsoft 365 and AI productivity tools to streamline workflows.

Qualifications

• Bachelor's degree preferred or equivalent executive support experience.
• 5+ years of progressively responsible administrative or executive support experience.
• Experience supporting a senior executive in a complex organization; C-suite experience strongly preferred.
• Ability to manage confidential information with discretion and good judgment.

Responsibilities

• Manage a complex and dynamic executive calendar, proactively coordinating meetings and priorities.
• Coordinate meetings involving senior executives, IT and clinical leaders, Board and governance activities.
• Anticipate administrative needs and address scheduling, logistics, materials, and other requirements.
• Coordinate executive travel, itineraries, meetings, expenses, and related activities.
• Prepare and organize meeting materials, agendas, and correspondence for the CIO and stakeholders.
• Capture meeting notes and action items, with timely follow-up as needed.
• Draft, edit, proofread, and format executive communications with accuracy and professionalism.
• Handle confidential communications, assess urgency, and escalate appropriately.

Skills

Calendar management

Meeting coordination

Travel coordination

Communication

Discretion

Microsoft 365

AI productivity tools

Education

Bachelor's degree or equivalent in related field

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

NorthShore University HealthSystem in Elmhurst, IL is seeking an Executive Administrative Assistant to provide high-level support to the CIO, ensuring efficient operations in a fast-paced enterprise environment.

You will manage complex calendars, coordinate meetings with senior leaders, and handle confidential information with discretion, leveraging Microsoft 365 and AI productivity tools to streamline workflows.