Executive Assistant

Northeastern Company; Boston, Northern (MA, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid time off

Tuition assistance

Wellness & life

Retirement plan

Commuting assistance

Job summary

Northeastern University is seeking an Executive Assistant to the CIO in Boston. The role requires independent judgment, strong team collaboration, and the ability to support high-level strategic priorities across the Office of the CIO and Deputy CIOs.

The selected candidate will manage calendars, coordinate meetings, travel, expense reports, and prepare reports and dashboards using Microsoft 365 tools in a fast-paced environment onsite four days a week with one remote day.

Qualifications

• Bachelor's degree and 7+ years of administrative experience.
• Expert calendar management for multiple VPs/AVPs.
• Ability to work independently with discretion and good judgment.

Responsibilities

• Calendaring and support for CIO and Deputy CIOs.
• Track agendas, projects, action items, and priorities; manage Microsoft Teams.
• Prepare expense reports, vendor forms, quotes; create spreadsheets and dashboards.

Skills

Calendar management

Independent decision making

Professional communication

Prioritization

Discretion

Organizational skills

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Teams

OneNote

SharePoint

Microsoft To Do

Microsoft Flow

Job description

Job Summary

The Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO’s strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs. Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs. At Team ITS, your success matters as much as the mission. Learn more about our flexible, highly dynamic, and values-first culture at careers.its.northeastern.edu. This position is onsite 4 days per week, and eligible for remote work 1 day per week. Regrettably, the university is unable to work sponsor for this role, now or in the future.

Minimum Qualifications

Bachelor's degree and minimum of 7 years of administrative experience required Expertise of calendar management, specifically managing multiple VPs and AVPs calendars at one time Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents High-level comfort working with technology is necessary Proficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and OneNote In this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaround Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple priorities Experience dealing with sensitive personnel information

Preferred Qualifications

Experience with managing and executing projects on behalf of senior member of an organization Experience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow to ensure follow through on AVP requests. Experience working in IT, technology, or higher education organization preferred.

Key Responsibilities

Calendaring and support for CIO Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations Track and manage agendas, projects, action items, priorities, and Microsoft Teams Execute items related to purchase requests on behalf of the CIO Complete expense reports, vendor justification forms & quotes Make purchases on behalf of the CIO Prep and/or complete spreadsheets, reports, presentations, documents and dashboards Calendaring and Support for the Deputy CIOs Complex calendar management for both Deputy CIOs Daily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft Flow Execute items related to purchase requests on behalf of the Deputy CIOs Complete expense reports, vendor justification forms & quotes, Make purchases on behalf of the Deputy CIOs Track and manage agendas, projects, action items, priorities, and Microsoft Teams Prep and/or complete spreadsheets, reports, presentations, documents and dashboards Special Projects Onboarding & Offboarding for the direct hires of the Deputy CIOs Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $60,315.00 - $85,192.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change. Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.