Executive Assistant, Programs — Strategic Admin Partner

SAN-Diego-Center-For-Childre; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

403(b) with employer match

Generous PTO

Job summary

San Diego Center for Children seeks an Executive Assistant, Programs to serve as the primary administrative partner to the Chief Program Officers. The role keeps the CPO's office organized, on schedule, and connected across campus and community program divisions.

You will manage calendars, prepare briefs, coordinate travel, take minutes, and track deadlines for reports, licensing, and contracts while maintaining confidentiality in a fast-moving behavioral health setting.

Qualifications

• High School Diploma or equivalent.
• Valid California Driver's License if required to perform organizational business-related driving.
• Minimum of Two Years of Administrative, Coordination, or Office Support Experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.

Responsibilities

• Assist with the CPOs’ calendars, prioritize meeting requests, and protect time for strategic work.
• Screen and route calls, emails, and requests, and respond on the CPOs’ behalf when appropriate.
• Prepare agendas, briefing materials, presentations, and reports for the CPOs.
• Coordinate travel, site visits, and expense reports.
• Meetings, Training, Events, and Program Coordination: schedule and support program leadership meetings; take minutes and track action items.
• Coordinate cross-program projects and training events, including timelines and deliverables.

Skills

Organizational skills

Communication

Discretion/Confidentiality

Microsoft Office Suite

Time management

Detail-oriented

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Excel

Outlook

Job description

San Diego Center for Children seeks an Executive Assistant, Programs to serve as the primary administrative partner to the Chief Program Officers. The role keeps the CPO's office organized, on schedule, and connected across campus and community program divisions.

You will manage calendars, prepare briefs, coordinate travel, take minutes, and track deadlines for reports, licensing, and contracts while maintaining confidentiality in a fast-moving behavioral health setting.