Strategic Admin Lead for After-School Programs

Counseling In Schools; New York (NY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off (PTO) and holidays

Fully sponsored health care coverage

Transit check program

401(k) plan with company contributions

Life insurance

Referral bonuses

Job summary

Counseling in Schools, Inc. in NYC seeks an Administrative Assistant to the Sr. Program Director of After School and Extended Learning Time.

You will provide executive support, coordinate multi-site programs, and help drive expansion and partnerships across NYC. Your role includes maintaining calendars, preparing materials, and tracking budgets and compliance. The ideal candidate is highly organized, proactive, and capable of juggling diverse priorities in a fast-paced, multi-site nonprofit

Qualifications

• Bachelor’s degree or equivalent experience.
• At least 2 years of administrative, program coordination, or executive support experience.
• Experience with NYC-based community or school programs (preferred).
• Must obtain NYC DOE fingerprint clearance (PETS).
• Must obtain DOH clearance as required.
• Ability to travel across all five boroughs.

Responsibilities

• Manage and maintain complex calendars; coordinate high-volume schedules aligned with priorities.
• Prepare briefing materials, agendas, reports, and follow-ups for strategic meetings.
• Track initiatives, deadlines, and deliverables related to program expansion and grants.
• Support operations alignment with after-school and expanded learning programs.
• Track receipts, purchases, invoices, and budget-related spending guidelines.
• Coordinate multi-site after-school programming logistics and communications with site directors.
• Monitor program needs, materials distribution, and operational systems across sites.
• Support monitoring of compliance related requirements tied to funding streams.
• Prepare reports, presentations, and documentation on program performance.

Skills

Organizational skills

Project management

Communication skills

Research skills

Confidentiality

Interpersonal skills

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office Suite

Canva

Program management systems

Job description

Counseling in Schools, Inc. in NYC seeks an Administrative Assistant to the Sr. Program Director of After School and Extended Learning Time.

You will provide executive support, coordinate multi-site programs, and help drive expansion and partnerships across NYC. Your role includes maintaining calendars, preparing materials, and tracking budgets and compliance. The ideal candidate is highly organized, proactive, and capable of juggling diverse priorities in a fast-paced, multi-site nonprofit