Strategic Executive Assistant to CFO & Operations

Hunt Electric Corporation; Eagan (MN); On-site; USD 77,000 - 102,000; Full time

Job summary

Evergreen Holdings Corporation is seeking a Business Operations and Executive Assistant to support the CFO and senior leaders. The role includes strategic calendar management, travel coordination, expense administration, and preparing reports and presentations for a growing holding company.

You will work closely with stakeholders to plan, schedule, and execute priorities, while identifying process improvements and maintaining confidential information with discretion.

Qualifications

• Associate degree or 2+ years of experience in a related field required.
• Bachelor’s degree in Business Administration or a related field preferred.
• 4+ years of relevant experience in executive administration, business administration, or a related field.
• 2+ years of progressively increasing responsibility.

Responsibilities

• Strategically prioritize the CFO’s calendar and schedule to align with business priorities.
• Serve as primary calendar contact and manage appointments.
• Coordinate travel arrangements including flights, hotels, and ground transportation.
• Prepare and submit expense reports; review invoices for accuracy and timely reconciliation.
• Manage internal and external meetings: invitations, logistics, agendas, notes, and follow-up.
• Maintain daily/weekly/monthly task lists for the CFO and leaders; monitor deadlines and commitments.
• Collect and communicate monthly financial reports and metrics as requested.
• Maintain and retrieve corporate records, reports, and confidential documents.
• Prepare executive correspondence, PowerPoint presentations, and supporting materials.
• Compile data from multiple sources and prepare leadership reports.

Skills

PowerPoint

Excel

Word

Outlook

Communication

Organizational skills

Time management

Confidentiality

Attention to detail

Stakeholder coordination

Education

Associate degree

Bachelor’s degree preferred

4+ years executive administration

2+ years project coordination

Tools

MS Office Suite

Job description

Evergreen Holdings Corporation is seeking a Business Operations and Executive Assistant to support the CFO and senior leaders. The role includes strategic calendar management, travel coordination, expense administration, and preparing reports and presentations for a growing holding company.

You will work closely with stakeholders to plan, schedule, and execute priorities, while identifying process improvements and maintaining confidential information with discretion.