Strategic Executive Assistant to CFO & Leadership – Biotech

Olema Oncology; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Olema Oncology in San Francisco, CA seeks an Executive Assistant to support the Chief Financial Officer and 4–6 senior leaders. You will manage complex calendars, coordinate internal and external meetings, and help prepare materials for investor relations and board engagements.

Ideal candidates bring 5+ years of C-suite support experience, a Bachelor's degree, and advanced proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint) plus Zoom and Concur.

Qualifications

• 5+ years of experience supporting C-suite executives (VC/senior leaders preferred).
• Bachelor’s degree strongly preferred.
• Experience in biotech/pharma industry and investor relations support is a plus.

Responsibilities

• Provide day-to-day administrative support to the CFO and 4–6 senior leaders.
• Manage complex calendars and coordinate meetings with internal/external stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process purchase orders, onboard vendors, and manage invoices.
• Support meetings with investors, boards, and executives with materials and logistics.

Skills

C-suite support

Calendar management

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Zoom

Concur

Job description

Olema Oncology in San Francisco, CA seeks an Executive Assistant to support the Chief Financial Officer and 4–6 senior leaders. You will manage complex calendars, coordinate internal and external meetings, and help prepare materials for investor relations and board engagements.

Ideal candidates bring 5+ years of C-suite support experience, a Bachelor's degree, and advanced proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint) plus Zoom and Concur.