Executive Assistant, supporting Chief Financial Officer

Olema Oncology; San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Olema Oncology in San Francisco, CA seeks an Executive Assistant to support the Chief Financial Officer and 4–6 senior leaders. You will manage complex calendars, coordinate internal and external meetings, and help prepare materials for investor relations and board engagements.

Ideal candidates bring 5+ years of C-suite support experience, a Bachelor's degree, and advanced proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint) plus Zoom and Concur.

Qualifications

• 5+ years of experience supporting C-suite executives (VC/senior leaders preferred).
• Bachelor’s degree strongly preferred.
• Experience in biotech/pharma industry and investor relations support is a plus.

Responsibilities

• Provide day-to-day administrative support to the CFO and 4–6 senior leaders.
• Manage complex calendars and coordinate meetings with internal/external stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process purchase orders, onboard vendors, and manage invoices.
• Support meetings with investors, boards, and executives with materials and logistics.

Skills

C-suite support

Calendar management

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Zoom

Concur

Job description

Olema Oncology isa clinical-stage biopharmaceutical company committed to transforming the standard of care and improving outcomes for patients livingwithbreast cancerand beyond.It’san exciting time to be part of Team Olema,withour transformation into a fullyintegrated oncology company well underway,top-line data from our lead program expectedlaterthisyear,and our first potential commercial launch on the horizon.

Our leadproduct candidate,palazestrant, isa novel, orallyavailablecomplete estrogen receptor antagonist (CERAN)and selective estrogen receptor degrader (SERD)currently intwopivotalPhase 3clinicaltrials.We expect top-line data from OPERA-01,ourongoingPhase 3 trial ofpalazestrantas a monotherapy in patients withsecond- or third-lineER+/HER2-metastatic breast cancer (MBC), in the fallwhich, if successful, could lead to our first potentialapproval andcommercial launchin 2027. OPERA-02,ourPhase 3 trial ofpalazestrantin combination withribociblibin patients with frontlineER+/HER2- MBC, isenrolling patients.Togetherwith itsmechanism of action, pharmacokinetic properties,andthe potential todemonstrateactivity in bothESR1wild-type and mutant tumors,palazestranthas the potential totransform the metastatic breast cancer treatment paradigm andaccessa$15 billionglobal market opportunity.

Our follow-on product candidate, OP-3136, is a potent KAT6 inhibitor withthepotential to generate further value and meaningfullyimpactthemetastatic breastcancertreatment landscape – particularly in combination withpalazestrant.We recently reportedencouragingPhase 1monotherapydata from this programacross multiple solid tumor types andareadvancingpatientenrollment in theongoingcombinationarmsin MBC.

Aspiring to transform the metastatic treatment paradigmis an ambitious endeavor that requires aresolute approach todeveloping better therapies and apassionateteamdedicated tohelping the patients we serve feelbetter,longer.Wepossessadeepcommitment toour shared purpose,thesustained pursuit of excellence, cultivatingthecouragerequiredto advance our programs, drive to succeed, and a collective capacity for adaptability through learning, growth, and evolution. Team Olema is made up of nimble self-starters who bring consistency in their quest for the extraordinary every single day.

Ifyou’rereadyto bepartof atenacious,courageous,agile, andgrowingteam,join us in makinga profound impact,together– forour patients, for your career,andforwhat’sbeyond.

About the Role >>> Executive Assistant, supporting Chief Financial Officer

We are seeking a highly motivated, resourceful, and experienced Executive Assistant to support our Chief Financial Officer (CFO) and approximately 4–6 senior leaders within the organization. This is a highly visible role that requires exceptional organizational skills, sound judgment, discretion, communication excellence, and the ability to effectively manage multiple priorities in a fast-paced, collaborative environment.

The Executive Assistant will provide seamless administrative support across the CFO leadership team, balancing the needs of multiple executives while helping ensure day-to-day operations run smoothly. You will manage communications and coordinate activities with internal and key external parties, including investors and board members. You will be a trusted partner to the CFO and leadership team, as well as a valued member of the broader Executive Assistant team, collaborating with colleagues to provide outstanding support across the organization.

If you are organized, proactive, collaborative, and energized by supporting executives in a dynamic environment, particularly within the biotechnology or pharmaceutical industry this is a unique opportunity to contribute to our mission to develop innovative medicines for breast cancer and beyond.

This role is based in our San Francisco, CA office and requires an on-site presence four days per week.

Your work will primarily encompass:

Executive Support

• Provide day-to-day administrative support to the Chief Financial Officer (CFO) and approximately 4–6 senior leaders.
• Manage complex calendars for multiple executives, balancing competing priorities and coordinating meetings across internal and external stakeholders, including with investors and other key external parties.
• Coordinate meetings and events, including scheduling, conference room management, agendas, meeting materials, presentations, catering, and follow-up as needed.
• Coordinate external investor and scientific events, including venues, travel, accommodation, meals and other activities as necessary to ensure success.
• Arrange complex domestic and international travel, prepare detailed itineraries, and process expense reports through Concur.
• Ensure executives are well prepared for internal and external meetings by coordinating materials, presentations, and other supporting documentation.
• Serve as a primary point of contact for internal and external stakeholders, including members of the executive team, Board members, investors, consultants, business partners, and vendors.

Administrative Support & Team Collaboration

• Build strong partnerships with cross-functional teams to coordinate schedules, meetings, and other business activities.
• Partner closely with the Executive Assistant team to coordinate executive schedules, share best practices, and provide coverage as needed.
• Support leadership meetings, team meetings, offsites, executive visits, candidate interviews, and other special events.
• Process purchase orders, onboard vendors, and manage invoices and other administrative activities.
• Help maintain an organized, productive, and welcoming office environment, including conference room coordination and office support as needed.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Demonstrate flexibility in supporting changing business priorities and the evolving needs of the CFO’s organization.

Ideal Candidate Profile >>>

A love of challenging, important work. We are a pragmatic team, driven to imagine and develop meaningful therapies for improving lives. All employees within our company play a unique and crucial role in our success, both in accomplishing our mission and building a positive company culture. As such, we are looking for someone with the right combination of knowledge, experience, and attributes for this role.

Knowledge

• Bachelor’s degree strongly preferred.
• Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom, Concur, and other business systems.

Experience

• 5+ years of experience supporting C-suite executives and senior leaders, including Vice Presidents and/or Senior Directors.
• Experience working in the biotechnology or pharmaceutical industry required.
• Experience supporting investor relations activities strongly preferred.
• Demonstrated success managing multiple priorities in a fast-paced environment with changing business needs.

Attributes

• Exceptional organizational skills with strong attention to detail and the ability to manage complex calendars, meetings, travel, and logistics for multiple executives.
• Excellent written and verbal communication skills, and strong interpersonal skills to interface with key stakeholders.
• Strong judgment, problem-solving skills, and the ability to anticipate needs and proactively resolve issues.
• Ability to handle confidential information with the highest level of discretion.
• Positive, proactive, and resourceful with a strong sense of ownership and accountability.
• Flexible and adaptable, with the ability to manage multiple priorities and shifting business needs.
• Collaborative team player who builds strong relationships across functions and levels.
• Calm, composed, and solutions-oriented under pressure.

The base pay range for this position is expected to be $120,000 - $150,000 annually, however the base pay offered may vary depending on location, market, job related knowledge, skills and capabilities, and experience. The total compensation package for this position also includes equity, bonus, and benefits.

Important Information >>>>

We provide equal opportunity to all employees and applicants for employment and believe that great ideas and discoveries come from a mix of expertise, background, and experience. Olema is building a culture where the value of difference is celebrated.

We offer a competitive compensation and benefits package , seeking to provide an open, flexible, and friendly work environment to empower employees and provide them with a platform to develop their long-term careers. A Summary of Benefits is available for all applicants.

Please note: Olema doesn’t accept agency resumes and is not responsible for any fees related to unsolicited resumes. Thank you.