Executive Assistant

Corvus Pharmaceuticals, Inc.; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Corvus Pharmaceuticals, Inc. is seeking an experienced administrative professional to support the CEO and CFO. Responsibilities include scheduling meetings, preparing materials, and coordinating executive communications. The ideal candidate will have over 5 years of experience in a similar role, proficient in Microsoft Office Suite, and possess excellent communication skills.

This is a full-time position at our South San Francisco office, requiring the ability to handle confidential information with professionalism and discretion.

Qualifications

• 5+ years’ experience in a similar role with comparable responsibilities.
• Expert-level proficiency with Microsoft Office Suite required.
• Experience in working with senior-level executives within and outside the company.

Responsibilities

• Provides administrative support to CEO and CFO.
• Schedules and coordinates meetings as requested by executives.
• Collects and prepares information for executive discussions.
• Coordinates arrangements related to annual conferences.

Skills

Microsoft Office Suite expertise

Verbal communication skills

Written communication skills

Interpersonal skills

Organizational skills

Ability to work independently

Education

5+ years of experience in similar role

Experience in pharmaceutical/biotechnology industry

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Department/Group: President’s Office
Location: South San Francisco, CA
Position Type: Full time

Job Description

Role and Responsibilities

• Provides administrative support to Chief Executive Officer (CEO), Chief Financial Officer (CfO) and other executives as necessary.
  • Tasks may include, but are not limited to:
  • Scheduling and coordinating meetings as requested by the CEO and CBO with internal and external team members including meetings related to business development activities
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals, including investors and board members
  • Coordinate and schedule executive leadership team and board of director meetings and related phone or video calls
  • Preparing materials and packages for executive leadership team, board of director meetings and other important company meetings
  • Coordinate arrangements and meetings related to annual conferences such as ESMO, ASCO and AACR
  • Coordinate the review, signing and filing of various contractual agreements.
  • Coordinate arrangements and meetings related to investor relation functions including meetings and related phone or video calls with existing and potential investors
  • Support and act as backup for other administrative staff including Office Manager and Facilities Coordinator
• Must anticipate the needs of the CEO and CFO
• Handles details of a highly confidential and critical nature
• Makes high-level contacts of a sensitive nature inside and outside the company
• Represents CEO and CFO and Corvus with the highest level of professionalism
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
• Must be willing to work five days a week in Corvus’ South San Francisco Office

Qualifications and Education Requirements

• 5+ years’ experience in similar role with comparable responsibilities
• Expert level proficiency with Microsoft Office Suite required (Outlook, Word, Excel)
• Experience in working with senior-level executives within and outside the company, customers, vendors, and visitors
• Excellent verbal and written communication skills
• Experience in working in pharmaceutical and/or biotechnology industry

Preferred Skills

• Excellent teamwork and collaboration skills
• Proficient with Microsoft Office including creation of slides for technical and business presentations
• Able to build effective working relationships throughout the organization internally and externally to achieve goals
• Flexibility and willingness to solve problems that fall outside of immediate area of expertise
• Clear and concise verbal and written communication skills and strong organizational skills, with an exceptional attention to detail
• Work independently in an interdisciplinary, fast-paced, often changing environment
• Committed to the values of integrity, accountability and drive