Strategic Executive Assistant to CEO & CFO (Nonprofit)

Ultimate Staffing Services; San Francisco (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Ultimate Staffing Services in San Francisco is seeking an Executive Assistant to partner with the CEO and CFO, ensuring efficient executive operations in a nonprofit setting.

The role requires 5+ years supporting C-level executives, mastery of Microsoft Office, superb organization, discretion, and the ability to manage multiple priorities. Responsibilities include calendar management, travel coordination, board support, budgeting help, and stakeholder relations.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of experience supporting C-level executives, preferably in nonprofit, healthcare, mental health, or social impact organization.
• Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage complex calendars, schedules, and meeting coordination for the CEO and CFO.
• Coordinate domestic travel arrangements, itineraries, and expense reporting.
• Prepare board packets, meeting agendas, minutes, and follow-up action items.
• Support the CFO with budgeting, financial reporting, grant tracking, and audit preparation.
• Coordinate operational projects and track deadlines across departments.
• Coordinate communications with donors, community partners, funders, and external organizations.

Skills

Calendar management

Executive support

Stakeholder communication

Discretion

Project coordination

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Ultimate Staffing Services in San Francisco is seeking an Executive Assistant to partner with the CEO and CFO, ensuring efficient executive operations in a nonprofit setting.

The role requires 5+ years supporting C-level executives, mastery of Microsoft Office, superb organization, discretion, and the ability to manage multiple priorities. Responsibilities include calendar management, travel coordination, board support, budgeting help, and stakeholder relations.