Executive Assistant

Northwood Space; New Mexico; Presencial; USD 100 000 - 140 000; Tempo integral

Resumo da oferta

Northwood Space in Los Angeles seeks an Executive Assistant to the CEO to maximize her time and effectiveness as the company builds the internet for space. You will manage a complex calendar and inbox, coordinate communications and travel, and ensure priorities move forward with discretion.

Responsibilities include drafting materials, preparing agendas, liaising with executives, investors, and customers, and protecting confidential information in a fast-growing, high-impact environment.

Qualificações

• 4+ years of experience supporting a CEO or C-level executive in a fast-paced environment.
• Exceptional organizational skills with the ability to manage shifting priorities.
• Excellent written and verbal communication for senior leaders.
• High level of discretion and handling confidential information.

Responsabilidades

• Manage the CEO's calendar, prioritizing meetings, travel, and key engagements.
• Manage the CEO's inbox, draft responses, surface urgent items, and track follow-ups.
• Serve as liaison between the CEO and internal teams, investors, customers, and external stakeholders.
• Anticipate scheduling conflicts, resolve issues, and protect time for focused work.
• Prepare meeting agendas, briefings, and materials for the CEO.
• Coordinate domestic and international travel itineraries and arrangements.
• Draft and proofread correspondence and presentations on behalf of the CEO.

Conhecimentos

Calendar management

Inbox management

Communication

Discretion

Prioritization

Problem solving

Ferramentas

Google Workspace

Slack

Notion

Descrição da oferta de emprego

About Northwood:

Northwood is a modern space infrastructure company bringing the benefits of space to the masses through advanced communications technology. We are building a global network of phased array ground stations that enable real-time, reliable communication for satellite missions such as national security, global connectivity, and disaster response. With a vertically integrated approach, Northwood designs, builds, and rapidly deploys scalable systems that power the next generation of space missions. If you like solving complex challenges and seeing your work deployed around the world with real impact, Northwood is the place to do it.

Role:

As Executive Assistant to the CEO, you will serve as a trusted partner to Northwood's CEO, helping maximize her time, focus, and effectiveness as we build the internet for space. You will manage a complex calendar and inbox, coordinate communications and travel, and ensure key priorities and commitments move forward. This role requires exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced, high-growth environment.

Responsibilities:

• Manage the CEO's calendar, prioritizing meetings, travel, and key engagements to align with company priorities.
• Manage the CEO's inbox, drafting responses, surfacing urgent items, and tracking follow-ups.
• Serve as a liaison between the CEO, internal teams, investors, customers, and other external stakeholders.
• Anticipate scheduling conflicts and logistical needs, proactively resolving issues and protecting time for focused work.
• Prepare meeting agendas, briefings, and materials so the CEO is informed and prepared.
• Track action items and commitments, coordinating with stakeholders to ensure timely follow-through.
• Draft and proofread correspondence, presentations, and other communications on behalf of the CEO.
• Coordinate domestic and international travel, including itineraries, transportation, and accommodations.
• Handle sensitive information and communications with discretion and sound judgment.

Qualifications:

• 4+ years of experience as an Executive Assistant or in a similar role supporting a CEO or other C-level executive in a fast-paced environment.
• Exceptional organizational skills and attention to detail, with the ability to manage shifting priorities.
• Strong judgment and the ability to prioritize requests based on the CEO's goals and company needs.
• Excellent written and verbal communication skills, including experience communicating on behalf of senior leaders.
• High level of discretion, professionalism, and care when handling confidential information.
• Proficiency with productivity and collaboration tools, including Google Workspace, Slack, and Notion.
• Ability to anticipate needs, take initiative, and solve problems independently.
• Ability to work in person five days a week at our Los Angeles office, with flexibility for occasional evening and weekend support.

Additional Information:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood is an Equal Opportunity Employer; employment with Northwood is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Additional Information:

If you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Northwood Space is an Equal Opportunity Employer; employment with Northwood Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.