Strategic Executive Assistant to CEO — Remote

Trivium; Garfield (NJ); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Performance-based bonuses

Mentorship from CEO

Remote work flexibility

Job summary

Trivium is seeking an Executive Assistant to support the CEO in a fast-growing luxury automotive customization company. This remote, US-based role operates as a 1099 contractor with a Monday–Saturday schedule (ET).

The right-hand leader will own day-to-day operations, oversee a remote team, and implement structured processes to drive growth. You will coordinate communications, track projects, and manage travel and finance tasks while ensuring deadlines are met.

Qualifications

• 3–5+ years of experience supporting a CEO/executive
• Proven ability to build systems, SOPs, and processes from scratch
• Strong written and verbal communication—professional and confident
• Exceptional organizational skills and attention to detail
• Self-starter who works independently
• Comfortable coordinating remote teams
• Proficient with Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
• Available to work Monday–Saturday during US Eastern Time hours
• Experience with 1099 independent contractor arrangements

Responsibilities

• Own and manage the CEO's calendar, schedule, and priorities
• Handle inbox management with a zero-inbox approach
• Draft and manage correspondence, client updates, and follow-ups
• Prepare briefing notes and agendas for meetings
• Oversee a remote team of 5–6 members (marketing, social media, outreach)
• Collect, compare, and summarize team performance reports
• Act as gatekeeper and liaison between the CEO and the team
• Ensure deadlines, milestones, and deliverables stay on track
• Create and implement SOPs, workflows, and organizational systems
• Identify inefficiencies and proactively recommend improvements
• Bring structure and accountability to a growing organization
• Manage travel arrangements and logistics
• Handle expenses reporting, contract preparation, and financial admin tasks
• Support budget planning and financial coordination
• Coordinate event logistics for future growth

Skills

Calendar management

Communication

Organizational skills

Self-starter

Remote team coordination

Project tracking

Tools

Google Workspace

CRM platforms

Project management tools

Job description

Trivium is seeking an Executive Assistant to support the CEO in a fast-growing luxury automotive customization company. This remote, US-based role operates as a 1099 contractor with a Monday–Saturday schedule (ET).

The right-hand leader will own day-to-day operations, oversee a remote team, and implement structured processes to drive growth. You will coordinate communications, track projects, and manage travel and finance tasks while ensuring deadlines are met.