Executive Assistant to CEO | Luxury Automotive (Remote)

Trivium; Saddle Brook (NJ); On-site; USD 70,000 - 85,000; Full time

Job summary

Trivium is seeking an Executive Assistant to directly support the CEO in a fast-growing luxury automotive customization company. This remote, US-based role partners with a 20+ person team and focuses on day-to-day operations so the CEO can drive growth.

The right candidate will manage calendars, communications, SOPs, and remote workflows, coordinating travel, expenses, and financial tasks as a 1099 contractor with performance bonuses.

Qualifications

• 3–5+ years as EA/Chief of Staff or Ops Manager supporting a CEO.
• Experience building systems, SOPs, and organizational processes from scratch.
• Strong written and verbal communication, professional and confident.
• Exceptional organizational skills and attention to detail.
• Self-starter with initiative and ability to work independently.
• Comfortable coordinating remote teams.
• Proficient in Google Suite.
• Available to work Monday–Saturday during US Eastern Time hours.
• Comfortable with 1099 independent contractor arrangement.

Responsibilities

• Own and manage the CEO's calendar, schedule, and priorities.
• Inbox management with a zero-inbox approach.
• Draft and manage correspondence, client updates, and follow-ups.
• Prepare briefing notes and agendas for meetings.
• Oversee a remote team of 5–6 members.
• Collect, compare, and summarize team performance reports.
• Act as gatekeeper between the CEO and the team.
• Ensure deadlines, milestones, and deliverables stay on track.
• Create SOPs, workflows, and organizational systems.
• Identify inefficiencies and proactively recommend improvements.
• Bring structure and accountability to a growing organization.
• Manage travel, expenses reporting, contract prep, and financial admin tasks.
• Support budget planning and financial coordination.
• Coordinate event logistics as needed.

Skills

Executive support

Systems development

Remote team coordination

Strong communication

Google Suite

Tools

CRM platforms

Job description

Trivium is seeking an Executive Assistant to directly support the CEO in a fast-growing luxury automotive customization company. This remote, US-based role partners with a 20+ person team and focuses on day-to-day operations so the CEO can drive growth.

The right candidate will manage calendars, communications, SOPs, and remote workflows, coordinating travel, expenses, and financial tasks as a 1099 contractor with performance bonuses.