Strategic Executive Assistant to CEO — On-Site San Jose

AlphaGov; San Jose (CA); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off and holidays

Close partnership with CEO

Job summary

AlphaGov in San Jose, CA is seeking an experienced Executive Assistant who does more than keep a schedule. You will anticipate needs, manage the CEO’s calendar, travel, and inbox, and own follow-through on critical items.

This role requires deep CEO-level support, discretion, and the ability to handle sensitive information daily. You will partner with leadership, staff, clients, and partners, bringing AI tools to streamline operations and keep workflows running smoothly in a fast-paced,

Qualifications

• 10+ years progressive executive assistant experience.
• Significant experience partnering directly with a CEO, President, owner, or top executive.
• Industry experience in construction, real estate, development, architecture, or property management preferred.
• Expert-level calendar, meeting, travel, and correspondence management.
• Excellent judgment, discretion, and professionalism.
• Proficiency with Microsoft 365 and/or Google Workspace; hands-on use of AI tools a plus.

Responsibilities

• Run point on the CEO's schedule, meetings, travel, and inbox, deciding what needs attention now and what can wait.
• Think ahead: spot upcoming deadlines, open questions, and loose ends before the CEO has to ask.
• Pull together what the CEO needs going into each meeting, then own the follow-up until every item is closed.
• Act as a gracious, professional first point of contact for leadership, staff, clients, consultants, and partners.
• Keep sensitive business and personnel information fully confidential.
• Bring smart tools, including AI, into the office to save time and sharpen how work gets done.
• Jump in wherever the business needs you; nothing is too big or too small.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

AI productivity tools

Tools

Microsoft 365

Google Workspace

AI tools

Job description

AlphaGov in San Jose, CA is seeking an experienced Executive Assistant who does more than keep a schedule. You will anticipate needs, manage the CEO’s calendar, travel, and inbox, and own follow-through on critical items.

This role requires deep CEO-level support, discretion, and the ability to handle sensitive information daily. You will partner with leadership, staff, clients, and partners, bringing AI tools to streamline operations and keep workflows running smoothly in a fast-paced,