Strategic Executive Assistant to CEO Office

Nex; San Jose (CA); Hybrid; USD 110,000 - 145,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working hours

Product‑driven culture

Job summary

Nex is seeking an experienced Executive Assistant to join the CEO Office in our San Jose headquarters. You will partner with the CEO and Chief of Staff on day‑to‑day operations, calendar management, travel logistics, and high‑stakes project support in a fast‑paced, high‑trust environment.

This role blends executive support with workplace operations, requiring strong judgment, systems thinking, and hands‑on execution. On‑site availability in San Jose is essential for success.

Qualifications

• 5+ years of experience as an Executive Assistant or similar executive support role.
• Direct experience supporting C-level executives or senior leadership.
• Experience with workplace and office operations, facilities, events, and administrative processes.
• Proven ability to handle highly confidential information with discretion.

Responsibilities

• Manage complex scheduling for the CEO Office across global time zones.
• Coordinate domestic and international travel arrangements and executive logistics.
• Prepare for CEO product reviews and coordinate demo logistics with related teams.
• Maintain tracking systems for requests, actions, and decisions with clear ownership.

Skills

Executive support

Calendar management

Vendor coordination

Confidentiality

Tools

Google Workspace

Slack

Notion

Job description

Nex is seeking an experienced Executive Assistant to join the CEO Office in our San Jose headquarters. You will partner with the CEO and Chief of Staff on day‑to‑day operations, calendar management, travel logistics, and high‑stakes project support in a fast‑paced, high‑trust environment.

This role blends executive support with workplace operations, requiring strong judgment, systems thinking, and hands‑on execution. On‑site availability in San Jose is essential for success.