Strategic Executive Assistant to CEO (Nonprofit)

Firefly Autism; Lakewood (CO); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free training in PCM and continuing ed

Discounted tuition with Capella/Purdue

Mentorship towards BCBA candidacy

Descripción de la vacante

Firefly Autism seeks an Executive Assistant to partner with the CEO, ensuring time and priorities align with organizational goals. The role provides high-level administrative and project coordination, handling sensitive information with discretion and supporting cross-functional initiatives.

Responsibilities include strategic planning logistics, board coordination, and preparing dashboards, briefings, and reports.

Formación

• 5+ years of experience supporting senior executives in a nonprofit or mission-driven organization.
• Demonstrated experience managing complex calendars, planning leadership meetings, and preparing high-quality documentation.
• Excellent organizational, time management, and project coordination skills.
• Strong writing, proofreading, and communication skills.
• High emotional intelligence, discretion, and professionalism.
• Strong decision-making ability; comfortable working independently and managing competing priorities.
• Proficiency with Google Workspace and/or Microsoft Office; experience with CRMs or project management tools a plus.

Responsabilidades

• Assist the CEO in tracking progress against strategic goals and deliverables.
• Manage and prioritize a dynamic calendar of internal and external meetings.
• Plan and coordinate strategic planning meetings, retreats, and leadership convenings; manage related logistics, documents, and follow-up.
• Prepare presentations, dashboards, briefing documents, and strategic reports.
• Monitor and manage CEO’s priorities, delegating and coordinating with internal leaders as needed.
• Coordinate board and committee meetings, including scheduling, agendas, meeting packets, and minutes.
• Maintain documentation related to governance policies, bylaws, and resolutions.
• Support board member onboarding and communications.
• Manage logistics for board retreats and help prepare strategic updates and reports for board review.
• Serve as the primary liaison between the CEO and the board.
• Track timelines, responsibilities, and deliverables for cross-departmental initiatives.
• Maintain documentation and action plans for strategic initiatives.
• Provide administrative support to collaborative projects with Development, Programs, HR, and Operations teams.
• Ensure timely and effective follow-up from key meetings and initiatives.
• Draft and edit correspondence, reports, presentations, and internal communications on behalf of the CEO.
• Maintain accurate filing systems and records related to strategic work and leadership operations.
• Screen and prioritize communications; coordinate travel and event logistics for the CEO.

Conocimientos

Senior executive support

Calendar management

Meeting planning

Documentation

Writing & proofreading

Emotional intelligence

Independence & prioritization

Office suite proficiency

Herramientas

Google Workspace

Microsoft Office

CRM

Project management tools

Descripción del empleo

Firefly Autism seeks an Executive Assistant to partner with the CEO, ensuring time and priorities align with organizational goals. The role provides high-level administrative and project coordination, handling sensitive information with discretion and supporting cross-functional initiatives.

Responsibilities include strategic planning logistics, board coordination, and preparing dashboards, briefings, and reports.