Executive Assistant to CEO & Board – Nonprofit

Spirit League; Irvine (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

403B retirement plan

Generous time off including holidays

Job summary

Families Forward is seeking an organized, proactive Executive Assistant to support the CEO and leadership team. The role focuses on efficient operations, strategic communication, and a positive workplace culture within a nonprofit dedicated to preventing family homelessness.

The ideal candidate will manage calendars, coordinate travel, prepare board materials, and assist with HR and administrative tasks while upholding confidentiality and integrity in all interactions.

Qualifications

• Exceptional communication, writing, and editing skills.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office, Zoom, and project management tools.
• Ability to work independently, prioritize effectively, and handle sensitive information with integrity.
• Deep commitment to the mission of ending homelessness and supporting underserved populations.
• Strong interpersonal skills with the ability to build relationships.
• Exercise good judgement in a variety of situations.
• Flexible hours for early meetings as well as occasional responsibilities on weekends or in the evening.
• Ability to occasionally lift or carry 25 pounds.
• Valid California Driver License and State Mandated Vehicle Insurance.

Responsibilities

• Provide direct administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.
• Support Executive Leadership with calendar coordination, project planning, and logistics for strategic initiatives.
• Maintain agency-wide calendars and timelines for events, reports, and meetings.
• Prepare and edit correspondence, presentations, board materials, and internal documents.
• Assist with donor stewardship and development activities, including event coordination and communications tracking.
• Maintain confidentiality and demonstrate cultural humility with sensitive information.

Skills

Communication

Writing

Editing

Organization

Discretion

Integrity

Interpersonal skills

Prioritization

Multitasking

Dependability

Education

Bachelor’s degree or equivalent education and experience

Tools

Microsoft Office

Zoom

Project management tools

Job description

Families Forward is seeking an organized, proactive Executive Assistant to support the CEO and leadership team. The role focuses on efficient operations, strategic communication, and a positive workplace culture within a nonprofit dedicated to preventing family homelessness.

The ideal candidate will manage calendars, coordinate travel, prepare board materials, and assist with HR and administrative tasks while upholding confidentiality and integrity in all interactions.