Strategic Executive Assistant to CEO | Global Calendar & Ops

Beacon Hill Staffing Group, LLC; Exton (PA); On-site; USD 68,000 - 97,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Federal leave programs

State leave programs

Job summary

Beacon Hill Staffing Group, LLC in Exton, PA seeks a highly capable temp-to-hire Executive Assistant to support its CEO in a high-visibility role blending executive support, calendar management, travel coordination and operations. This onsite role carries an hourly rate up to $60 and requires 5+ years of EA/CoS experience, exceptional communication, and strong organizational skills.

You will coordinate with leadership, boards, vendors, and internal teams, prepare meeting materials and minutes,

Qualifications

• 5+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role.
• Strong sense of ownership, urgency, and pride in work.
• High emotional intelligence and ability to work with a fast-moving executive.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage competing priorities.
• Proactive, resourceful, solutions-oriented mindset.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Provide comprehensive executive support including complex calendaring and travel.
• Manage a dynamic, multi-layered calendar with shifting priorities.
• Coordinate domestic and international travel.
• Serve as point person for leadership team and liaise with internal teams, Board, vendors, and external partners.
• Prepare meeting materials, take minutes, and follow up on actions.
• Manage daily office operations and expenses; create, submit, and track reports.
• Support events and projects as needed; anticipate challenges and propose solutions.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organizational skills

Problem solving

Outlook

Excel

Education

Bachelor's degree

Tools

Outlook

Excel

Job description

Beacon Hill Staffing Group, LLC in Exton, PA seeks a highly capable temp-to-hire Executive Assistant to support its CEO in a high-visibility role blending executive support, calendar management, travel coordination and operations. This onsite role carries an hourly rate up to $60 and requires 5+ years of EA/CoS experience, exceptional communication, and strong organizational skills.

You will coordinate with leadership, boards, vendors, and internal teams, prepare meeting materials and minutes,