Strategic Executive Assistant to CEO — Onsite in Exton

Beacon Hill; Exton (PA); On-site; USD 78,000 - 125,000; Full time

Job summary

Beacon Hill is seeking a TTH C-Suite Executive Assistant to support the CEO in Exton, PA. This fully onsite role includes complex calendaring, international travel, and tight coordination with leadership, the Board, vendors, and partners.

Ideal candidates have 5+ years in high-level executive support, superior written and verbal communication, and strong organizational skills to manage competing priorities with a proactive mindset. Bachelor's degree preferred; equivalent experience considered.

Qualifications

• 5+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role.
• A strong sense of ownership, urgency, and pride in your work.
• High emotional intelligence and the ability to work effectively with a direct, fast-moving executive.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage competing priorities and pivot quickly.
• A proactive, resourceful, solutions-oriented mindset.
• A bachelors degree is highly preferred; equivalent professional experience also considered.

Responsibilities

• Provide comprehensive executive support, including complex calendaring, domestic and international travel, and document preparation
• Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
• Coordinate complex domestic and international travel
• Serve as the point person for the leadership team
• Prepare meeting materials; take meeting minutes and follow up on action items
• Serve as a trusted liaison with internal teams, the Board, vendors, and external partners
• Manage daily office operations, including ordering supplies
• Communicate proactively to ensure seamless execution across all engagements
• Create, submit, and track expense reports
• Support special events and projects as needed
• Anticipate challenges and independently problem-solve, presenting thoughtful solutions and clear rationale

Skills

Calendar management

Executive support

Travel planning

Communication

Organization

Outlook

Excel

Education

Bachelor's degree

Tools

Outlook

Excel

Project management tools

Job description

Beacon Hill is seeking a TTH C-Suite Executive Assistant to support the CEO in Exton, PA. This fully onsite role includes complex calendaring, international travel, and tight coordination with leadership, the Board, vendors, and partners.

Ideal candidates have 5+ years in high-level executive support, superior written and verbal communication, and strong organizational skills to manage competing priorities with a proactive mindset. Bachelor's degree preferred; equivalent experience considered.