Executive Assistant to CEO/President – Strategic Partner

Fleetwood Bank; Fleetwood (Berks County); On-site; USD 52,000 - 86,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

401k with company match

Job summary

Fleetwood Bank, the only bank with headquarters in Berks County, is seeking a highly organized Executive Assistant to support the CEO/President full-time. This role provides confidential administrative support, coordinates executive and board activities, and facilitates communication among directors, employees, customers, and community partners.

The ideal candidate has strong judgment, exceptional calendar and travel coordination skills, and the ability to manage competing priorities while

Qualifications

• High school diploma or equivalent; further education in business admin or related field preferred.
• 3+ years of administrative experience supporting senior leadership; banking experience preferred.
• Excellent organizational, communication, proofreading and interpersonal skills.
• Sound judgment, emotional intelligence and initiative; ability to work independently and meet deadlines.
• Proficiency with Microsoft Office and electronic meeting/document management tools.
• Experience supporting boards or committees and coordinating projects preferred.

Responsibilities

• Proactively manage the CEO/President's calendar, emails, travel, and meetings; resolve scheduling conflicts.
• Prepare and review correspondence, presentations, reports, and policies for executive review.
• Coordinate board and committee meetings; assemble materials and draft minutes when assigned.
• Attend key meetings; capture decisions and track action items and deadlines.
• Coordinate with Leadership Team, branch managers, and external partners; route inquiries to the CEO/President.
• Maintain confidential executive and board records per bank policies.
• Coordinate executive events, branch visits, and community/marketing activities.
• Direct projects from planning through completion; support audits and regulatory exams.
• Reconcile executive expenses and assist with budget preparation and monitoring.
• Safeguard sensitive information and follow bank policies.

Skills

Organizational skills

Communication skills

Proofreading

Interpersonal skills

Independent work

Time management

Education

High school diploma or equivalent

Business administration education

Tools

Microsoft Office

Electronic meeting tools

Document management tools

Job description

Fleetwood Bank, the only bank with headquarters in Berks County, is seeking a highly organized Executive Assistant to support the CEO/President full-time. This role provides confidential administrative support, coordinates executive and board activities, and facilitates communication among directors, employees, customers, and community partners.

The ideal candidate has strong judgment, exceptional calendar and travel coordination skills, and the ability to manage competing priorities while