Executive Assistant to the CEO

Madan+; New York (NY); Sur place; USD 75 000 - 115 000; Plein temps

Résumé du poste

Madan+ seeks an proactive Executive Assistant to the CEO in our Long Island City office. You’ll manage a rapidly changing calendar, coordinate travel, draft communications, and prepare materials for meetings.

This role requires discretion, strong organization, and a collaborative spirit as you partner with leadership and the EA team to keep the firm moving forward.

Qualifications

• 3-5+ years of experience supporting a CEO, founder, or C-suite executive (from the text).
• Need for exceptional organizational and time-management skills.
• Excellent written and verbal communication.
• Proactive mindset with strong follow-through.
• Ability to stay calm with changing priorities.
• Sound judgment and discretion with sensitive information.

Responsabilités

• Own the CEO’s calendar: manage a busy, changing schedule and decide what deserves his time.
• Keep communications moving: triage inbox, flag urgent items, and draft emails in his voice.
• Make every meeting count: prepare briefings and materials, track actions and follow up.
• Plan travel: coordinate domestic and international trips start to finish.
• Bring events and initiatives to life: support client events, leadership meetings and firm-wide projects.
• Handle the details: manage expenses, invoices and vendor coordination.
• Protect confidential information with complete discretion.
• Be a team player: work with the EA team and cover when needed.

Connaissances

Executive support

Calendar management

Communication

Discretion

Independent worker

Team player

Outils

Outlook

Excel

Word

PowerPoint

Teams

Description du poste

At Madan+, we help high-net-worth individuals, families and business owners plan for what matters most to them. We’re growing quickly, and our Founder and CEO needs someone to make sure his time goes where it counts.

As Executive Assistant to the CEO, you’ll be his right hand. You’ll run a calendar that changes by the hour, keep communications moving, prepare him for every meeting, and follow up so nothing slips through the cracks. Some days that means coordinating international travel. Other days it’s pulling together a client event or keeping a leadership project on track.

This isn’t a role where you wait to be told what to do. We’re looking for someone who sees what’s coming before it arrives, takes ownership without being asked, and enjoys being the person everyone counts on.

You’ll join a close-knit EA team that supports each other, and you’ll work side by side with leadership as the firm grows. If that sounds like you, we’d love to meet you.

Key Responsibilities

• Own the CEO’s calendar: manage a busy, constantly changing schedule, and help decide what deserves his time and what can wait
• Keep communications moving: triage his inbox, flag what’s urgent, and draft emails and correspondence in his voice
• Make every meeting count: prepare briefings and materials ahead of time, then track action items and follow up afterward
• Keep priorities on track: stay in touch with internal teams and outside partners so nothing stalls
• Plan travel: coordinate domestic and international trips from start to finish, including flights, hotels, schedules, and everything in between
• Bring events and initiatives to life: support client events, leadership meetings and firm-wide projects
• Handle the details: manage expenses, invoices and vendor coordination accurately
• Protect confidential information: handle client, personnel, and financial information with complete discretion
• Be a team player: work closely with our EA team and step in to cover when needed

What You Bring

• 3-5+ years of experience supporting a CEO, founder, or C-suite executive
• Excellent organizational and time-management skills, and the ability to juggle many moving pieces at once
• Strong attention to detail and a commitment to getting things right
• Excellent written and verbal communication skills
• A proactive mindset and the follow-through to close every loop
• Ability to prioritize and stay calm when things change quickly
• Sound judgment, discretion, and professionalism with sensitive information
• Advanced skills in Outlook, Excel, Word, PowerPoint and Teams
• Ability to work independently while being a strong team player

Nice to Have

• Experience in wealth management, insurance, or financial services
• Familiarity with Asana and Salesforce

Work Arrangement

This role is based in our Long Island City office and requires being on site at least 4 days a week.