Executive Operations Assistant: Keep Leadership Moving

Straticon; Deerfield Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Professional development opportunities

Job summary

Straticon is seeking an Executive Operations Assistant to provide high-level administrative support to our CEO and COO in Deerfield Beach, FL. You will manage calendars, prepare materials, coordinate travel, and maintain organization across departments.

The role requires 3–5 years of experience, a bachelor’s degree, and proficiency with MS Office. It offers a hands-on environment in a growing company with direct access to executive leadership.

Qualifications

• 3–5 years of professional administrative or executive support experience.
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated with ability to work independently and anticipate executive needs.
• Extremely organized with strong attention to detail and follow-through.
• Adaptable, with willingness to take on changing daily responsibilities.
• Willingness to learn company-specific software and systems.
• Construction industry experience is a plus but not required.

Responsibilities

• Track priorities, reports, and deadlines across department heads, flagging late or at-risk items.
• Follow projects and tasks across departments from assignment to completion and report status.
• Manage calendar and scheduling for the CEO and COO, coordinating heavy meeting days.
• Prepare meeting materials, take notes, and distribute minutes; track action items.
• Handle phone calls, direct to appropriate parties, and take messages as needed.
• Provide organization and clerical support; prepare correspondence and update documents.
• Greet visitors and ensure materials/information are prepared in advance.
• Coordinate travel arrangements and itineraries for executives.
• Support day-to-day office operations, run errands, and order supplies.
• Adapt to evolving priorities of executive leadership.

Skills

MS Office

Communication

Independent working

Highly organized

Adaptability

Attention to detail

Education

Bachelor's degree or higher

Job description

Straticon is seeking an Executive Operations Assistant to provide high-level administrative support to our CEO and COO in Deerfield Beach, FL. You will manage calendars, prepare materials, coordinate travel, and maintain organization across departments.

The role requires 3–5 years of experience, a bachelor’s degree, and proficiency with MS Office. It offers a hands-on environment in a growing company with direct access to executive leadership.