Executive Assistant

Straticon; Deerfield Beach (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Professional development opportunities

Job summary

Straticon is seeking an Executive Administrative Assistant in Deerfield Beach, FL to provide high-level support to the CEO and COO. This hands-on role manages calendars, correspondence, meetings, and logistics to keep the executive team running smoothly.

You will report directly to the CEO and COO, coordinating with leadership across the Ownership group, and contribute to daily operations as priorities evolve.

Qualifications

• 3-5 years of professional administrative or executive support experience.
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, with the ability to work independently and anticipate executive needs.
• Extremely organized, with strong attention to detail.
• Adaptable, with a willingness to take on daily responsibilities that can change over time.
• Willingness to learn company-specific software and systems.
• Knowledge of construction terminology is preferred but not required.

Responsibilities

• Calendar management and meeting scheduling for the CEO and COO, including coordinating conference calls.
• Phone coverage—answering calls, directing them to the appropriate parties, and taking messages as needed.
• Organization and clerical support, including preparing correspondence and updating documentation.
• Recording, typing, and distributing meeting minutes.
• Greeting visitors meeting with executives and ensuring materials and information are prepared in advance.
• Travel arrangements for executives, from booking to itinerary coordination.
• Day-to-day office support, including running errands and ordering supplies.
• Tracking and updating daily tasks to ensure nothing falls through the cracks.
• Assisting with additional responsibilities as needed, adapting to the evolving priorities of executive leadership.

Skills

Calendar management

Communication skills

Organization

Independent work

Adaptability

Education

Bachelor's degree or higher

Tools

Microsoft Office Suite

Job description

EXECUTIVE ADMINISTRATIVE ASSISTANT

Deerfield Beach, Florida | Full-Time

Keep Straticon's leadership organized, informed, and ready for what's next.

Straticon is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to our CEO and COO.

This is a hands-on role for someone who is comfortable managing shifting priorities and daily details—coordinating calendars, correspondence, meetings, and logistics that keep our executive team running smoothly. You will report directly to the CEO and COO and work closely with leadership across the Ownership group.

What You Will Own

• Calendar management and meeting scheduling for the CEO and COO, including coordinating conference calls.
• Phone coverage—answering calls, directing them to the appropriate parties, and taking messages as needed.
• Organization and clerical support, including preparing correspondence and updating documentation.
• Recording, typing, and distributing meeting minutes.
• Greeting visitors meeting with executives and ensuring materials and information are prepared in advance.
• Travel arrangements for executives, from booking to itinerary coordination.
• Day-to-day office support, including running errands and ordering supplies.
• Tracking and updating daily tasks to ensure nothing falls through the cracks.
• Assisting with additional responsibilities as needed, adapting to the evolving priorities of executive leadership.

What We Are Looking For

• 3-5 years of professional administrative or executive support experience (this role is not intended for a senior-level or highly tenured Executive Assistant).
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, with the ability to work independently and anticipate executive needs.
• Extremely organized, with strong attention to detail.
• Adaptable, with a willingness to take on daily responsibilities that can change over time.
• Willingness to learn company-specific software and systems.
• Knowledge of construction terminology is preferred but not required.

WHY THIS ROLE MATTERS

As Executive Administrative Assistant, you will work in close, daily partnership with Straticon's CEO and COO, giving you direct visibility into how the company is led and run. You will not be confined to a narrow set of clerical tasks. You will help keep executive priorities on track, represent the executive office to visitors and callers, and take ownership of the details that allow leadership to focus on growing the business.

WHY JOIN STRATICON

• Work directly with, and gain visibility into the decisions of, accessible company leadership.
• Take real ownership of the executive office's daily operations.
• Join a collaborative, entrepreneurial environment where organization and follow-through are valued.
• Access professional development and long-term career-growth opportunities.
• Be part of a growing company with an expanding project pipeline.

Compensation And Benefits

• Competitive compensation based on experience.
• Comprehensive benefits package.
• Paid time off and professional development opportunities.
• Full-time, non-exempt position based in Deerfield Beach, Florida.

READY TO KEEP OUR LEADERSHIP TEAM MOVING?

We welcome conversations with organized, proactive professionals who are ready to support executive leadership at a growing company. Candidates who are not actively looking are also encouraged to reach out for a confidential conversation.