Executive Assistant Operations

Straticon; Deerfield Beach (FL); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Paid time off

Professional development opportunities

Résumé du poste

Straticon is seeking an Executive Operations Assistant to provide high-level administrative support to our CEO and COO in Deerfield Beach, FL. You will manage calendars, prepare materials, coordinate travel, and maintain organization across departments.

The role requires 3–5 years of experience, a bachelor’s degree, and proficiency with MS Office. It offers a hands-on environment in a growing company with direct access to executive leadership.

Qualifications

• 3–5 years of professional administrative or executive support experience.
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated with ability to work independently and anticipate executive needs.
• Extremely organized with strong attention to detail and follow-through.
• Adaptable, with willingness to take on changing daily responsibilities.
• Willingness to learn company-specific software and systems.
• Construction industry experience is a plus but not required.

Responsabilités

• Track priorities, reports, and deadlines across department heads, flagging late or at-risk items.
• Follow projects and tasks across departments from assignment to completion and report status.
• Manage calendar and scheduling for the CEO and COO, coordinating heavy meeting days.
• Prepare meeting materials, take notes, and distribute minutes; track action items.
• Handle phone calls, direct to appropriate parties, and take messages as needed.
• Provide organization and clerical support; prepare correspondence and update documents.
• Greet visitors and ensure materials/information are prepared in advance.
• Coordinate travel arrangements and itineraries for executives.
• Support day-to-day office operations, run errands, and order supplies.
• Adapt to evolving priorities of executive leadership.

Connaissances

MS Office

Communication

Independent working

Highly organized

Adaptability

Attention to detail

Formation

Bachelor's degree or higher

Description du poste

Keep Straticon's leadership organized, informed, and ready for what's next.

Straticon is seeking a highly organized and proactive Executive Operations Assistant to provide high-level administrative support to our CEO and COO.

This is a hands-on, operational role for someone who is comfortable managing shifting priorities and daily details—tracking tasks, reports, and deadlines across departments, flagging what's falling behind, and keeping our executive team's priorities moving. Mondays and Tuesdays are meeting-heavy; the rest of the week is built around reviewing and following up on open items. You will report directly to the CEO and COO and work closely with leadership across the Ownership group.

WHAT YOU WILL OWN

• Track priorities, reports, and deadlines across department heads, flagging late or at-risk items for the CEO and COO—this role is about ensuring others deliver on time, not taking on a high volume of tasks yourself.
• Follow projects and tasks across departments from assignment through completion, keeping leadership informed on status.
• Calendar management and meeting scheduling for the CEO and COO, including coordinating heavy meeting days (Mondays and Tuesdays).
• Prepare meeting materials, take notes, and distribute meeting minutes, tracking action items through to completion.
• Phone coverage—answering calls, directing them to the appropriate parties, and taking messages as needed.
• Organization and clerical support, including preparing correspondence and updating documentation.
• Greeting visitors meeting with executives and ensuring materials and information are prepared in advance.
• Travel arrangements for executives, from booking to itinerary coordination.
• Day-to-day office support, including running errands and ordering supplies.
• Assisting with additional responsibilities as needed, adapting to the evolving priorities of executive leadership.

WHAT WE ARE LOOKING FOR

• 3-5 years of professional administrative or executive support experience (this role is not intended for a senior-level or highly tenured Executive Assistant).
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, with the ability to work independently and anticipate executive needs.
• Extremely organized, with strong attention to detail and the follow-through to keep others accountable to deadlines.
• Adaptable, with a willingness to take on daily responsibilities that can change over time.
• Willingness to learn company-specific software and systems.
• Construction industry experience is a plus but not required—we welcome candidates from other industries who can ramp up quickly.

WHY THIS ROLE MATTERS

As Executive Assistant, you will work in close, daily partnership with Straticon's CEO and COO, giving you direct visibility into how the company is led and run. You will not be confined to a narrow set of clerical tasks. You will help keep executive priorities on track, represent the executive office to visitors and callers, and take ownership of the details that allow leadership to focus on growing the business.

WHY JOIN STRATICON

• Work directly with, and gain visibility into the decisions of, accessible company leadership.
• Take real ownership of the executive office's daily operations.
• Join a collaborative, entrepreneurial environment where organization and follow-through are valued.
• Access professional development and long-term career-growth opportunities.
• Be part of a growing company with an expanding project pipeline.

COMPENSATION AND BENEFITS

• Competitive compensation based on experience.
• Paid time off and professional development opportunities.
• Full-time, non-exempt position based in Deerfield Beach, Florida.

READY TO KEEP OUR LEADERSHIP TEAM MOVING?

We welcome conversations with organized, proactive professionals who are ready to support executive leadership at a growing company. Candidates who are not actively looking are also encouraged to reach out for a confidential conversation.