Executive Assistant

Stable-Rock; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

HSA/FSA

401(k) retirement savings plan

Unlimited paid time off

Hybrid work flexibility

Job summary

Stable Rock in New York is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and Co-Founder. This role is highly visible and requires discretion and proactive calendar and travel management.

You will split time 65% to CEO and 35% to Co-Founder, coordinating meetings, preparing briefs, and liaising with internal teams and external partners to keep initiatives on track.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting a senior executive in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.

Responsibilities

• Provide comprehensive administrative and organizational support to the CEO and Co-Founder, including calendar, travel, correspondence, and expense management.
• Allocate approximately 65% of time to supporting the CEO and 35% to supporting the Co-Founder.
• Proactively manage calendars and priorities, ensuring preparation, coordination, and follow-up for meetings.
• Prepare meeting agendas, briefing materials, presentations, reports, and other executive-level communications.
• Coordinate internal and external meetings with clients, prospects, investors, and leaders.
• Track and follow up on action items, deadlines, and commitments to ensure timely execution.
• Serve as a central point of contact between leadership and internal teams.
• Assist with special projects and strategic initiatives for the CEO and leadership team.
• Conduct research and prepare summaries to support executive decision-making.
• Help organize leadership meetings and company events.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes and efficiency.
• Anticipate needs and address issues proactively.
• Provide additional administrative support as needed in a fast-growing organization.

Skills

Organizational skills

Communication

Proactive/initiative

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant

Firm Overview:

Stable Rock is an integrated professional services platform supporting over 500 clients including investment and asset managers, early-stage and midsize businesses, portfolio companies, and founders. We provide deep expertise across outsourced and fractional CFO services, accounting and bookkeeping, middle office and operations, regulatory and compliance, tax strategy and planning, IT, HR, insurance services, and AI-driven automation.

Our work is hands-on and customized. Clients work directly with a team of experienced professionals who take the time to understand how their business or personal finances operate and provide practical support that adapts as needs change.

Job Opportunity and Responsibilities:

Stable Rock is seeking an experienced and highly organized Executive Assistant to provide high-level administrative and

operational support to the CEO and Co-Founder. This is a highly visible role for a proactive, resourceful professional who can anticipate needs, manage competing priorities, and operate with a high degree of discretion and professionalism.

The Executive Assistant will serve as a trusted partner to both executives, with approximately 65% of their time dedicated to supporting the CEO and 35% to supporting the Co-Founder. Responsibilities include managing day-to-day priorities, coordinating key meetings and initiatives, facilitating communication with internal and external stakeholders, and ensuring commitments and follow-ups remain on track.

This is an opportunity to join a growing organization and play an important role in supporting the CEO and broader leadership team as Stable Rock continues to expand.

Key Responsibilities:

• Provide comprehensive administrative and organizational support to the CEO and Co-Founder, including calendar, meeting, travel, correspondence, and expense management.

• Allocate approximately 65% of time to supporting the CEO and 35% to supporting the Co-Founder.

• Proactively manage both executives’ calendars and priorities, ensuring appropriate preparation, coordination, and follow-up for meetings and commitments.

• Prepare meeting agendas, briefing materials, presentations, reports, and other executive-level communications.

• Coordinate internal and external meetings with clients, prospects, business leaders, investors, and other key stakeholders.

• Track and follow up on action items, deadlines, and commitments to ensure timely execution.

• Serve as a central point of contact between firm leadership and internal teams, facilitating communication and information flow across the organization.

• Assist with special projects and strategic initiatives on behalf of the CEO and leadership team.

• Conduct research, gather information, and prepare summaries or recommendations to support executive decision-making.

• Help organize leadership meetings, company events, and other executive-level activities.

• Handle sensitive and confidential information with the highest degree of discretion and professionalism.

• Identify opportunities to improve administrative processes, organization, and overall executive efficiency.

• Anticipate the CEO’s needs and proactively address issues before they become obstacles.

• Provide additional administrative and operational support as needed in a fast-paced, growing organization.

Qualifications, Skills, and Experience:

Education: Bachelor's degree required

Experience: 5+ years of experience supporting a senior executive, CEO, President, or other C-suite leader in a fast-paced professional environment.

Skills:

• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills with the ability to interact professionally with executives, clients, and external stakeholders.

• Demonstrated ability to anticipate needs, take initiative, and operate independently with limited direction.

• Exceptional attention to detail and strong follow-through.

Software and Technology:

Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; familiarity with modern collaboration and productivity tools.

Why Stable Rock

Stable Rock is built for professionals who want more than a traditional support role. As an Executive Assistant supporting the CEO, you will have the opportunity to work closely with senior leadership, gain broad exposure to the business, and play a meaningful role in helping a growing organization operate effectively.

We value professionals who take initiative, anticipate needs, solve problems, and bring a high level of ownership to their work. This is a high-trust environment where discretion, sound judgment, attention to detail, and the ability to build strong relationships are highly valued.

If you are looking for a role where you can serve as a true partner to senior leadership, make a visible impact, and grow alongside a dynamic and evolving organization, Stable Rock may be the right place to grow your career.

Location

This position can be held in either our Midtown, NY or Elmsford, NY offices and will be expected to be in office 4x per week (Mon-Thurs)

Compensation

Highly competitive base salary ranging from $80,000 to $100,000, based on experience and location, with eligibility for a discretionary performance bonus.

Benefits:

• Medical, Dental, and Vision insurance coverage. Employee-only premiums are paid at 100%.

• Health Savings Account (HSA) and Flexible Spending Account (FSA) options

• 401(k) retirement savings plan

• Unlimited paid time off policy

• Hybrid work flexibility to support professional and personal balance

Inclusion:

Stable Rock is an equal opportunity employer, and we value diversity at our firm. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage candidates from all backgrounds to apply and are committed to building a team that reflects many different perspectives and experiences.

Applicants in need of special assistance or accommodation during the interview process, or in accessing our website may contact us. We will treat your request as confidentially as possible. In your email, please include your name and preferred method of contact, and we will respond as soon as possible.