Strategic Executive Assistant to CEO & CFO

Lumentum Operations LLC; San Jose (CA); On-site; USD 135,000 - 193,000; Full time

Job summary

Lumentum Operations LLC is seeking an experienced Executive Assistant to support the CEO and CFO at the San Jose HQ. The role manages complex calendars, travel, meetings, and confidential communications across a global leadership team.

We value discretion, strategic thinking, and proactive problem-solving. This onsite position anchors executive operations and requires mature judgment, superb organization, and partnership with finance and legal teams.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of experience supporting C-level executives, preferably in a public company or technology environment.
• Experience supporting CEO and CFO and managing corporate travel programs.

Responsibilities

• Manage complex calendars for the CEO and CFO and coordinate time zones.
• Coordinate domestic and international travel, itineraries, visas, ground transportation, and expenses.
• Prepare executives for meetings with agendas, briefing materials, and follow-up actions.
• Maintain confidentiality of sensitive information and communicate with discretion.
• Support travel policy adherence, reporting, and liaison with travel management partners.
• Partner with leadership on initiatives and prepare materials for investor relations if needed.

Skills

Calendar management

Travel coordination

Gatekeeping

Executive support

Discretion

Communication

Cross-functional collaboration

Microsoft Office

Bilingual/English

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Travel booking tools

Expense reporting systems

Job description

Lumentum Operations LLC is seeking an experienced Executive Assistant to support the CEO and CFO at the San Jose HQ. The role manages complex calendars, travel, meetings, and confidential communications across a global leadership team.

We value discretion, strategic thinking, and proactive problem-solving. This onsite position anchors executive operations and requires mature judgment, superb organization, and partnership with finance and legal teams.