Executive Assistant

Lumentum Operations LLC; San Jose (CA); On-site; USD 135,000 - 193,000; Full time

Job summary

Lumentum Operations LLC is seeking an experienced Executive Assistant to support the CEO and CFO at the San Jose HQ. The role manages complex calendars, travel, meetings, and confidential communications across a global leadership team.

We value discretion, strategic thinking, and proactive problem-solving. This onsite position anchors executive operations and requires mature judgment, superb organization, and partnership with finance and legal teams.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of experience supporting C-level executives, preferably in a public company or technology environment.
• Experience supporting CEO and CFO and managing corporate travel programs.

Responsibilities

• Manage complex calendars for the CEO and CFO and coordinate time zones.
• Coordinate domestic and international travel, itineraries, visas, ground transportation, and expenses.
• Prepare executives for meetings with agendas, briefing materials, and follow-up actions.
• Maintain confidentiality of sensitive information and communicate with discretion.
• Support travel policy adherence, reporting, and liaison with travel management partners.
• Partner with leadership on initiatives and prepare materials for investor relations if needed.

Skills

Calendar management

Travel coordination

Gatekeeping

Executive support

Discretion

Communication

Cross-functional collaboration

Microsoft Office

Bilingual/English

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Travel booking tools

Expense reporting systems

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Position Overview [Position is onsite 5 days in our San Jose HQ office] Lumentum is seeking a highly strategic, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer and Chief Financial Officer. In addition to executive support, this role will manage key aspects of the company's corporate travel program, including travel policy administration, employee compliance, reporting, and coordination with the company's travel management partner. This position operates at the center of the organization and requires exceptional judgment, business acumen, organization, and discretion. The ideal candidate will be a trusted partner to the CEO and CFO while serving as a knowledgeable resource for employees, executive assistants, and business leaders on corporate travel processes and policy requirements.

This position operates at the center of the organization and requires exceptional judgment, business acumen, organization, and discretion. The ideal candidate will be a trusted partner to the CEO and CFO while serving as a knowledgeable resource for employees, executive assistants, and business leaders on corporate travel processes and policy requirements.

Key Responsibilities

• Manage complex calendars for the CEO and CFO, prioritizing critical meetings and optimizing time across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries, visas, ground transportation, and expense reporting.
• Serve as a gatekeeper and liaison with internal and external stakeholders, including Board members, investors, customers, and senior leadership.
• Prepare executives for meetings by developing agendas, briefing materials, presentations, and follow-up actions.
• Anticipate executive needs and proactively resolve scheduling, logistical, and administrative issues.
• Handle confidential information and communications with the highest level of discretion.

Corporate Travel Management

• Administer and support Lumentum’s global corporate travel program in partnership with the company’s travel management company.
• Serve as a primary point of contact for employees, executive assistants, managers, and leadership regarding travel booking procedures and policy requirements.
• Review travel bookings and reports to confirm compliance with approved travel policies, including airfare, hotel, rental car, and other travel requirements.
• Identify out-of-policy bookings, communicate with travelers and managers, and recommend corrective actions or alternative travel options.
• Monitor airfare pricing, cabin selection, hotel rates, rental car class, advance-purchase practices, and other travel-related expenses.
• Prepare and distribute regular travel reports, including spend, booking activity, out-of-policy travel, savings opportunities, and travel trends.
• Assist with travel emergencies, schedule changes, cancellations, disruptions, and executive travel requirements.
• Maintain current knowledge of corporate travel practices, airline and hotel programs, travel technology, and applicable company policies.
• Support future enhancements to the travel program, including employee communications, training, reporting, and process improvements.

Strategic Coordination

• Partner with the CEO and CFO on key initiatives, tracking priorities and ensuring timely execution.
• Support Board of Directors activities, including meeting logistics, materials preparation, and coordination with Legal and Investor Relations.
• Assist with earnings preparation, investor meetings, and financial communications in collaboration with Finance and Investor Relations.
• Coordinate leadership meetings, offsites, and company-wide events.

Operations and Communication

• Draft, edit, and manage high-level correspondence, presentations, reports, and executive communications.
• Facilitate cross-functional communication and ensure alignment across executive leadership.
• Develop and maintain administrative procedures, templates, travel resources, and reference materials.
• Coordinate with internal teams and external vendors to ensure timely completion of business and travel-related activities.

Confidentiality and Judgment

• Handle sensitive executive, financial, employee, Board, and business information with complete discretion.
• Exercise sound judgment when making decisions or recommendations on behalf of the executives and the company.
• Manage competing priorities calmly and effectively in a fast-paced, global environment.
• Build trust and maintain professional relationships at all levels of the organization.

Qualifications

• Bachelor’s degree or equivalent experience.
• 10+ years of experience supporting C-level executives, preferably in a public company or technology environment.
• Proven experience supporting multiple senior executives simultaneously; CEO and CFO support experience strongly preferred.
• Experience managing or administering a corporate travel program, preferably in a global organization.
• Working knowledge of corporate travel policies, travel management companies, online booking tools, travel authorization processes, and travel reporting.
• Experience reviewing travel bookings or expense reports for policy compliance.
• Strong understanding of corporate governance, Board processes, earnings cycles, forecasting, or other public-company activities.
• Experience working with airlines, hotels, car rental providers, travel agencies, and executive travel arrangements preferred.

Skills and Competencies

• Exceptional organizational, prioritization, and time-management skills.
• Meticulous attention to detail and strong follow-through.
• Strong business acumen and ability to anticipate executive and organizational needs.
• Practical understanding of airfare pricing, cabin classes, hotel rates, rental car categories, and travel alternatives.
• Ability to interpret and consistently apply corporate travel policies with sound judgment.
• Strong analytical skills and experience preparing reports or analyzing travel spend.
• Excellent written and verbal communication skills.
• High emotional intelligence and ability to build effective relationships across all levels.
• Professional, diplomatic, and confident when addressing policy concerns with employees and senior leaders.
• Advanced proficiency in Microsoft Office, collaboration tools, calendar systems, expense platforms, and travel booking/reporting systems.
• Ability to protect confidential information and exercise discretion.
• Ability to thrive in a fast-paced, dynamic, and global environment.

Pay Range: P70-USA-1 :$134,750.00 - $192,500.00 Disclaimer: Final base salary for the successful candidate will depend on multiple factors, including but not limited to, job location, where work will be performed, qualifications, work history and relevant experience. With our continual goal of making Lumentum a best place to work for our employees, we strive to offer employees competitive total compensation packages, which may include annual bonus, commission for certain sales roles, equity, and health and welfare benefits.

Lumentum is illuminating the networks of tomorrow with advanced photonic technologies that enable AI, data centers, telecom, industrial, and sensing applications. As AI accelerates the global demand for bandwidth and energy efficiency, we deliver the building blocks that keep data moving reliably, efficiently, and at massive scale.

Our optical products support AI and compute infrastructure, cloud and DCI environments, metro and long-haul networks, while our lasers drive breakthroughs in precision manufacturing and sensing. For nearly five decades, Lumentum has been at the intersection of light and innovation. What began as a vision with JDS Uniphase to harness the power of photonics has evolved into a global force driving the communication infrastructure of tomorrow.

At Lumentum, we’re building more than a business—we’re building a team of passionate innovators whose drive to collaborate, create, and connect the world fuels everything we do. We are part of the AI technology revolution and we are illuminating the path forward. Headquartered in San Jose, California, we operate worldwide through a network of R&D, manufacturing, and sales locations.