Strategic Executive Assistant to CEO | Board & Ops

Ultimate Staffing Services; Gardena (CA); On-site; USD 45,000 - 62,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant in Gardena, CA to provide high-level administrative support to the CEO and act as a liaison across leadership, staff, and external stakeholders. You will manage complex calendars, coordinate boards, prepare reports, and handle confidential documents with discretion.

The role requires 5+ years of executive-level support, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of executive-level support experience.
• Strong organization, communication, and project management skills.
• Proficient in Microsoft Office and office systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates).
• Provide executive-level administrative support (reports, presentations, correspondence).
• Manage the CEO’s calendar, travel, meetings, and events.
• Serve as a liaison between the CEO, Board, staff, and external partners.
• Prepare and handle confidential communications, reports, and legal/HR-related documents.
• Support agency operations, compliance, and policy implementation.
• Manage budgets, expense tracking, and procurement processes.
• Screen calls and inquiries; respond to sensitive issues and escalations.
• Maintain accurate records, databases, and ensure document compliance (ADA, policies).
• Plan and coordinate events, workshops, and community engagements.

Skills

Organization

Communication

Calendar management

Project management

Discretion

Education

Bachelor’s degree (or equivalent experience)

Tools

Microsoft Office

Job description

Executive Assistant (JN -092026-431068) Gardena, California

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Salary: USD37 - USD41 per hour

I am hiring An Executive Assistant in the South Bay, CA.If you are looking for your next Career Move, Please review the Following Job Description below!

Executive Assistant provides high-level administrative and operational support to the CEO, serving as a key liaison between executive leadership, staff, Board members, and external stakeholders. This role manages complex calendars, communications, and projects while exercising independent judgment, confidentiality, and strong organizational skills to ensure efficient executive operations.

Key Responsibilities
Coordinate Board meetings, agendas, minutes, and documentation (including website updates)
Provide executive-level administrative support (reports, presentations, correspondence)
Manage the CEO’s calendar, travel, meetings, and events
Serve as a liaison between the CEO, Board, staff, and external partners
Prepare and handle confidential communications, reports, and legal/HR-related documents
Support agency operations, compliance, and policy implementation
Manage budgets, expense tracking, and procurement processes
Screen calls and inquiries; respond to sensitive issues and escalations
Maintain accurate records, databases, and ensure document compliance (ADA, policies)
Plan and coordinate events, workshops, and community engagements

Qualifications:
Bachelor’s degree (or equivalent experience)
5+ years of executive-level support experience
Strong skills in organization, communication, and project management
Proficient in Microsoft Office and office systems
Ability to handle confidential information with discretion

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