Executive Assistant

Ultimate Staffing Services; Gardena (CA); Presencial; USD 45.000 - 62.000; Jornada completa

Descripción de la vacante

Ultimate Staffing Services is seeking an Executive Assistant in Gardena, CA to provide high-level administrative support to the CEO and act as a liaison across leadership, staff, and external stakeholders. You will manage complex calendars, coordinate boards, prepare reports, and handle confidential documents with discretion.

The role requires 5+ years of executive-level support, strong organizational and communication skills, and proficiency with Microsoft Office.

Formación

• Bachelor’s degree or equivalent experience.
• 5+ years of executive-level support experience.
• Strong organization, communication, and project management skills.
• Proficient in Microsoft Office and office systems.
• Ability to handle confidential information with discretion.

Responsabilidades

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates).
• Provide executive-level administrative support (reports, presentations, correspondence).
• Manage the CEO’s calendar, travel, meetings, and events.
• Serve as a liaison between the CEO, Board, staff, and external partners.
• Prepare and handle confidential communications, reports, and legal/HR-related documents.
• Support agency operations, compliance, and policy implementation.
• Manage budgets, expense tracking, and procurement processes.
• Screen calls and inquiries; respond to sensitive issues and escalations.
• Maintain accurate records, databases, and ensure document compliance (ADA, policies).
• Plan and coordinate events, workshops, and community engagements.

Conocimientos

Organization

Communication

Calendar management

Project management

Discretion

Educación

Bachelor’s degree (or equivalent experience)

Herramientas

Microsoft Office

Descripción del empleo

Executive Assistant (JN -092026-431068) Gardena, California

Salary: USD37 - USD41 per hour

Executive Assistant provides high-level administrative and operational support to the CEO, serving as a key liaison between executive leadership, staff, Board members, and external stakeholders. This role manages complex calendars, communications, and projects while exercising independent judgment, confidentiality, and strong organizational skills to ensure efficient executive operations.

Key Responsibilities

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates)
• Provide executive-level administrative support (reports, presentations, correspondence)
• Manage the CEO’s calendar, travel, meetings, and events
• Serve as a liaison between the CEO, Board, staff, and external partners
• Prepare and handle confidential communications, reports, and legal/HR-related documents
• Support agency operations, compliance, and policy implementation
• Manage budgets, expense tracking, and procurement processes
• Screen calls and inquiries; respond to sensitive issues and escalations
• Maintain accurate records, databases, and ensure document compliance (ADA, policies)
• Plan and coordinate events, workshops, and community engagements

Qualifications

• Bachelor’s degree (or equivalent experience)
• 5+ years of executive-level support experience
• Strong skills in organization, communication, and project management
• Proficient in Microsoft Office and office systems
• Ability to handle confidential information with discretion