Strategic Executive Assistant to CEO & Board Liaison

Mathematical Association of America; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Job summary

The Executive Assistant at the Mathematical Association of America (MAA) provides direct support to the CEO, coordinating calendar, travel plans, and confidential correspondence while serving as the primary liaison to the Board, Congress, and committees. This position requires at least five years of executive-office experience, exceptional written and spoken communication, and strong discretion.

Proficiency with MS Office, Google Docs, and AMS systems is essential, along with the ability to

Qualifications

• Bachelor’s degree required.
• Minimum 5 years supporting an executive office.
• Experience with a Board of Directors for a membership association or nonprofit is highly desirable.
• Strong written and verbal communication skills are essential.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage CEO calendar, meetings, travel plans, and correspondence.
• Plan and coordinate CEO schedule and executive outreach activities.
• Liaise with Board, governors, donors, and staff on CEO initiatives.
• Support execution of the organization’s strategic plan.
• Oversee governance tasks for Board President and Secretary, and committees.
• Process elections and awards in coordination with secretary.
• Maintain AMS databases and governance web pages.

Skills

Executive support

Communication

Organization

Discretion / Confidentiality

Team player

Education

Bachelor's degree

Tools

MS Office Suite

Google Docs

AMS systems

Intranet administration

Job description

The Executive Assistant at the Mathematical Association of America (MAA) provides direct support to the CEO, coordinating calendar, travel plans, and confidential correspondence while serving as the primary liaison to the Board, Congress, and committees. This position requires at least five years of executive-office experience, exceptional written and spoken communication, and strong discretion.

Proficiency with MS Office, Google Docs, and AMS systems is essential, along with the ability to