Strategic Executive Assistant to CEO & Board (Hybrid, PT)

Planned Parenthood; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Planned Parenthood of Western Pennsylvania is seeking a part-time, temporary executive assistant to support the CEO and PPWP Board of Directors. The role handles scheduling, meeting logistics, travel planning, and minute-taking, coordinating with multiple departments while maintaining confidentiality.

The position emphasizes strong communication, organization, and multitasking skills in a hybrid office environment, with 21 hours per week for six months.

Qualifications

• Minimum of 1 year of administrative or relevant, transferable experience or education.
• Advanced knowledge and proficiency in Google G Suite preferred.
• Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint preferred.
• Strong written, verbal, and interpersonal communications skills.
• Knowledge of communicating with diverse groups and a multicultural workforce is required.

Responsibilities

• Manage the Chief Executive's schedule, including meetings and travel.
• Assist CEO and board operations, including meeting logistics and agendas.
• Take meeting minutes for staff, board, and other meetings.
• Draft emails, presentations, and other documents as needed.
• Maintain confidentiality of administrative and sensitive information.
• Coordinate internal and external communications and staff meetings.

Skills

Calendar management

Communication skills

Multicultural sensitivity

Customer service

Education

1 year admin experience or related education

Tools

Google G Suite

Microsoft Office (Word, Excel, PowerPoint)

Job description

Planned Parenthood of Western Pennsylvania is seeking a part-time, temporary executive assistant to support the CEO and PPWP Board of Directors. The role handles scheduling, meeting logistics, travel planning, and minute-taking, coordinating with multiple departments while maintaining confidentiality.

The position emphasizes strong communication, organization, and multitasking skills in a hybrid office environment, with 21 hours per week for six months.