Executive Office & External Affairs Coordinator

Planned Parenthood Pasadena and San Gabriel Valley; Pasadena (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k Matching

Paid holidays

Paid time off

Job summary

Planned Parenthood Pasadena and San Gabriel Valley (PPPSGV) seeks an Executive Office Coordinator to provide confidential administrative support across the Executive Office and External Affairs. This role spends half time supporting the Executive Office and half supporting External Affairs, handling calendars, travel logistics, and project coordination with high professionalism.

Responsibilities include scheduling, expense reporting, intranet updates, board and committee meeting support, and

Qualifications

• Non-profit or office setting in an administrative support role preferred.
• Strong Microsoft Office skills and calendar management experience.
• Ability to manage multiple assignments with deadlines in a fast-paced environment.

Responsibilities

• Support scheduling, expense reports, and general admin needs across the Executive Office and External Affairs departments.
• Coordinate travel arrangements for VP of Advocacy & Equity and VP of Communications and Marketing, including flights, cars, and hotel reservations.
• Manage President & CEO’s calendar and schedule internal and external meetings; provide on-site meeting support.
• Support with board meetings, including scheduling, door coverage, and meal setup; coordinate logistics for meetings with M of EBA.
• Assist External Affairs with quarterly meetings, webinars, events, vendor coordination, and logistics.

Skills

Scheduling

Microsoft Office

Salesforce

Administrative support

Event coordination

Education

High School diploma or equivalent

Tools

Salesforce

Sharepoint

Microsoft Teams

Microsoft Office

Job description

Planned Parenthood Pasadena and San Gabriel Valley (PPPSGV) seeks an Executive Office Coordinator to provide confidential administrative support across the Executive Office and External Affairs. This role spends half time supporting the Executive Office and half supporting External Affairs, handling calendars, travel logistics, and project coordination with high professionalism.

Responsibilities include scheduling, expense reporting, intranet updates, board and committee meeting support, and