Executive Assistant Temporary

Planned Parenthood of Western Pennsylvania; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Planned Parenthood of Western Pennsylvania is seeking an Administrative Assistant to support the CEO and PPWP Board. This temporary, part-time role (21 hours per week for 6 months) is Hybrid, with the central point of contact responsibilities both internally and externally.

The assignment runs January 2027 through June 2027, assisting accounting, development and medical billing as specified. The position requires strong organizational skills, confidentiality, and the ability to manage multiple

Qualifications

• Minimum of 1 year administrative or relevant experience.
• Advanced knowledge of Google G Suite preferred.
• Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint preferred.
• Strong written, verbal, and interpersonal communications skills.
• Knowledge of communicating with diverse groups, working with a multicultural workforce, and exhibiting sensitivity and appreciation of cultural differences is required.
• Must recognize the value of diversity and maintain relationships with staff and external audiences that respect individual dignity.
• Excellent interpersonal skills

Responsibilities

• Manage the CEO's schedule and travel plans.
• Support planning and execution of staff meetings, conferences, webinars and departmental retreats.
• Take meeting minutes for staff meetings, board meetings, and other meetings as needed.
• Attend Board and Committee meetings; oversee meeting logistics and agenda distribution.
• Draft emails, PowerPoint presentations, and other documents as needed.
• Provide information by answering questions in a timely fashion.
• Perform other related administrative duties and special projects

Skills

Administrative experience

Communication skills

Interpersonal skills

Diversity awareness

Customer service

Tools

Google Workspace

Microsoft Office

Job description

Assist with various tasks for the Chief Executive Officer and the PPWP Board of Directors. The central point of contact for the Chief Executive Officer both internally and externally, in addition to assisting the accounting, development and medical billing departments as specified in the job description. (Temporary- January 2027-June 2027)

REPORT TO: CEO

• Part Time / Temp (21 hours per week for 6 months)

• Hybrid

ESSENTIAL FUNCTIONS - DUTIES AND RESPONSIBILITIES

1. General Duties

   1. Manage the Chief Executive's schedule, including scheduling meetings and planning travel

   2. Support the President/CEO and other team members (as needed) with the planning, preparations, and execution of staff meetings, conferences, webinars and departmental retreats, as needed.

   3. Take meeting minutes for staff meetings, board meetings, and other meetings as needed.

   4. Attend Board and Committee meetings held on a variety of issues; oversee and coordinate meeting logistics, arrangements and other required support; oversee and coordinate the preparation of the agenda, as well as the assembly and distribution of agendas and other necessary items.

   5. Draft email correspondence, PowerPoint presentations, and other documents/products as needed.

   6. Provide information by answering questions and requests in a timely fashion.

   7. Perform other related administrative duties and special projects, as assigned.

2. Performance Criteria

   1. Maintain strict confidentiality of administrative, development and patient information

   2. High attention to detail

   3. Effective management of competing priorities and tasks

   4. Administrative skills, such as calendar management, note-taking, organization, knowledge management and meeting logistics (virtual and in-person)

   5. Ability to interact with other departments effectively

   6. Demonstrates excellent customer service skills with internal and external stakeholders

   7. Ability to respond to all inquiries in a timely and professional manner

   8. Ability to be resourceful and willing to try and learn

3. III. Essential Functions/Qualifications

   1. Minimum of 1 year of administrative or relevant, transferable experience or education

   2. Advanced knowledge and proficiency in Google G Suite preferred

   3. Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint preferred

   4. Strong written, verbal, and interpersonal communications skills

   5. Knowledge of communicating with diverse groups, working with a multicultural workforce, and exhibiting sensitivity and appreciation of cultural differences is required

   6. Must recognize the value of diversity and maintain relationships with staff and external audiences that respect individual dignity

   7. Excellent interpersonal skills

Stationary Position (Sitting/Standing)

• Requirement: Must be able to remain in a stationary seated position for up to 75%-90% of the working day.

• Details: Frequently operates a computer, keyboard, mouse, and phone while seated at a desk or ergonomic workstation. Occasional transitional movement to a standing position or short walks within the office environment.

$25 - $25 an hour

Planned Parenthood of Western Pennsylvania is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. PPWP is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.