Strategic Executive Assistant to CEO & Board

Child-Guidance-Center; Jacksonville (FL); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Discretionary annual bonus

Generous PTO

Medical/Dental/Vision Coverage

401(k) with employer match

Flexible Spending Plan

Annual Professional Development

Mentoring and support

Job summary

CGC is seeking an Executive Team Assistant in Jacksonville, FL to provide high-level administrative support to the President/CEO, the Executive Team, and the Board of Directors. You will manage the executive office, prepare reports and correspondence, and coordinate calendars across sites.

This full-time role requires initiative, confidentiality, and the ability to juggle multiple priorities in a fast-paced environment while contributing to agency operations and fundraising activities.

Qualifications

• An Associate of Arts degree and at least 5 years of secretarial or executive support experience at the senior management level.
• Proficient computer skills, including MS Office Suite, internet-based tools, and various software programs, with the ability to type at least 75 WPM.
• Ability to demonstrate and maintain a high degree of confidentiality and professionalism.
• A highly organized, proactive self-starter who can work independently, anticipate needs, and manage multiple priorities in a fast-paced environment.
• Level 2 clearance from DCF Clearinghouse required - https://info.flclearinghouse.com

Responsibilities

• Manage an active executive office, maintaining efficient file and record management systems in support of agency leadership and staff.
• Prepare reports, memos, letters, and other documents using Word, PowerPoint, Excel, and databases.
• Maintain executive calendars, schedule meetings and conferences, and coordinate appointments.
• Conduct research and compile information to support leadership decision-making and special projects.
• Provide administrative support to the Board of Directors and Executive Team, including reports and correspondence, at the discretion of the President/CEO.
• Oversee training for administrative assistants and coordinate safety drills across sites.
• Participate in agency committees and support fundraising efforts as assigned.
• Greet visitors and handle requests for information with professionalism and discretion.

Skills

Typing 75 WPM

Confidentiality

Highly organized

Proactive self-starter

Independent work

Education

Associate of Arts degree

BA degree in Office Management or related field

Tools

MS Office Suite

Internet-based tools

Various software programs

Job description

CGC is seeking an Executive Team Assistant in Jacksonville, FL to provide high-level administrative support to the President/CEO, the Executive Team, and the Board of Directors. You will manage the executive office, prepare reports and correspondence, and coordinate calendars across sites.

This full-time role requires initiative, confidentiality, and the ability to juggle multiple priorities in a fast-paced environment while contributing to agency operations and fundraising activities.