Senior Executive Assistant to CEO & Leadership Team

GLS US; Santa Fe Springs (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

GLS US is seeking an Executive Administrative Assistant to provide high-level support to the President and Executive Leadership Team. The role demands discretion, superb organization, and proactive prioritization across multiple time zones and priorities.

Responsibilities include calendar and travel management, preparing materials, drafting correspondence, coordinating meetings and events, and safeguarding confidential information while ensuring smooth day-to-day operations in a fast-paced

Qualifications

• Minimum 10 years of experience supporting a President/CEO and Executive Leadership Team.
• Proven ability to work in a fast-paced, complex environment.
• Exceptional organizational, time-management, and multitasking skills.
• Highly professional demeanor with strong executive presence.
• Demonstrated ability to handle confidential information with discretion.
• Outstanding written and verbal communication skills.
• Experience coordinating board meetings and senior leadership events.

Responsibilities

• Provide full-spectrum executive administrative support to the President and Executive Leadership Team.
• Manage complex calendars across multiple time zones, prioritize meetings, and resolve conflicts.
• Coordinate executive travel arrangements with flights, lodging, transportation, and itineraries.
• Prepare executives for meetings by assembling materials, agendas, and follow-ups.
• Draft, review, and manage high-level correspondence, presentations, and reports.
• Handle sensitive information with the highest level of discretion.
• Communicate professionally with senior leaders, board members, customers, and partners.
• Coordinate executive meetings, leadership offsites, board meetings, and special events.
• Track action items, deadlines, and follow-ups.
• Support execution of strategic initiatives by managing logistics, documentation, and timelines.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Time management

Multitasking

Office software

Tools

Microsoft Office

Collaboration tools

Job description

GLS US is seeking an Executive Administrative Assistant to provide high-level support to the President and Executive Leadership Team. The role demands discretion, superb organization, and proactive prioritization across multiple time zones and priorities.

Responsibilities include calendar and travel management, preparing materials, drafting correspondence, coordinating meetings and events, and safeguarding confidential information while ensuring smooth day-to-day operations in a fast-paced