Strategic Executive Assistant – Governance & Development

Evolving Solution Services; Jacksonville, Northern (FL, KY); Hybrid; USD 58,000 - 65,000; Full time

Job summary

Girl Scouts of Gateway Council in Jacksonville, FL seeks an Executive Assistant to the CEO\'s Office, Governance & Development. The role will support calendar management, travel, meetings, and presentations while coordinating governance and fundraising activities.

Responsibilities include donor database management, grant administration, reporting, and coordinating Board logistics with internal and external stakeholders, ensuring compliance and confidentiality.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of experience supporting senior executives or nonprofit governance.
• Experience with donor management software and nonprofit fundraising preferred.
• Experience with grant administration and donor stewardship preferred.
• Strong proficiency in Microsoft Office Suite and data management.

Responsibilities

• Serve as the primary administrative partner to the CEO, providing calendar management, travel coordination, meeting prep, presentations, correspondence, and special projects.
• Coordinate governance records, policies, and documentation to ensure compliance with GSUSA requirements.
• Manage donor database, gift entries, acknowledgments, data integrity, and reporting.
• Prepare donor reports, fundraising dashboards, monthly development reports, and revenue tracking.
• Coordinate Board of Directors logistics, onboarding, and governance activities.

Skills

Calendar management

Executive support

Donor database management

Grant administration

Communications

Relationship management

Education

Bachelor's degree in Business Administration, Communications, Nonprofit Management, Public Administration, Political Science, or related field

Job description

Girl Scouts of Gateway Council in Jacksonville, FL seeks an Executive Assistant to the CEO\'s Office, Governance & Development. The role will support calendar management, travel, meetings, and presentations while coordinating governance and fundraising activities.

Responsibilities include donor database management, grant administration, reporting, and coordinating Board logistics with internal and external stakeholders, ensuring compliance and confidentiality.