Executive Team Assistant

Child-Guidance-Center; Jacksonville (FL); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Discretionary annual bonus

Generous PTO

Medical/Dental/Vision Coverage

401(k) with employer match

Flexible Spending Plan

Annual Professional Development

Mentoring and support

Job summary

CGC is seeking an Executive Team Assistant in Jacksonville, FL to provide high-level administrative support to the President/CEO, the Executive Team, and the Board of Directors. You will manage the executive office, prepare reports and correspondence, and coordinate calendars across sites.

This full-time role requires initiative, confidentiality, and the ability to juggle multiple priorities in a fast-paced environment while contributing to agency operations and fundraising activities.

Qualifications

• An Associate of Arts degree and at least 5 years of secretarial or executive support experience at the senior management level.
• Proficient computer skills, including MS Office Suite, internet-based tools, and various software programs, with the ability to type at least 75 WPM.
• Ability to demonstrate and maintain a high degree of confidentiality and professionalism.
• A highly organized, proactive self-starter who can work independently, anticipate needs, and manage multiple priorities in a fast-paced environment.
• Level 2 clearance from DCF Clearinghouse required - https://info.flclearinghouse.com

Responsibilities

• Manage an active executive office, maintaining efficient file and record management systems in support of agency leadership and staff.
• Prepare reports, memos, letters, and other documents using Word, PowerPoint, Excel, and databases.
• Maintain executive calendars, schedule meetings and conferences, and coordinate appointments.
• Conduct research and compile information to support leadership decision-making and special projects.
• Provide administrative support to the Board of Directors and Executive Team, including reports and correspondence, at the discretion of the President/CEO.
• Oversee training for administrative assistants and coordinate safety drills across sites.
• Participate in agency committees and support fundraising efforts as assigned.
• Greet visitors and handle requests for information with professionalism and discretion.

Skills

Typing 75 WPM

Confidentiality

Highly organized

Proactive self-starter

Independent work

Education

Associate of Arts degree

BA degree in Office Management or related field

Tools

MS Office Suite

Internet-based tools

Various software programs

Job description

Ready to Build Your Career at CGC?

CGC has spent more than 70 years turning a whole-health, whole-family philosophy into real results across Northeast Florida, treating not just the child in front of us, but the siblings, caregivers, and extended family who surround them.

We serve more than 5,000 children and 15,000 family members annually, powered by staff in every role, clinical and administrative, who bring compassion, integrity, and innovation to the work each day.

Now Hiring: Executive Team Assistant – Jacksonville, FL

Full-Time | Jacksonville, FL | South Duval

Are you a highly organized go-getter who thrives working independently and staying two steps ahead? Do you enjoy being the person executives rely on to keep everything running smoothly?

We’re looking for a proactive, detail-driven Executive Team Assistant to provide high-level administrative support to our President/CEO, Executive Team, and Board of Directors. This is a role for a true self-starter — someone who can juggle competing priorities, anticipate needs before they’re asked, and keep our executive office running like clockwork.

What You’ll Do:

• Manage an active executive office, maintaining efficient file and record management systems in support of agency leadership and staff.
• Prepare reports, memos, letters, and other documents using Word, PowerPoint, Excel, and databases.
• Maintain executive calendars, schedule meetings and conferences, and coordinate appointments.
• Conduct research and compile information to support leadership decision-making and special projects.
• Provide administrative support to the Board of Directors and Executive Team, including reports and correspondence, at the discretion of the President/CEO.
• Oversee training for administrative assistants and coordinate safety drills across sites.
• Participate in agency committees and support fundraising efforts as assigned.
• Greet visitors and handle requests for information with professionalism and discretion.

Compensation and Benefits:

• Base salary range: $48,000 – $50,000, commensurate with experience
• Additional pay for bilingual skills
• Discretionary annual bonus based on individual and company performance
• Generous PTO package
• Medical/Dental/Vision Coverage
• 401(k) with 3% employer match
• Flexible Spending Plan for medical and dependent coverage
• Annual Professional Development stipend
• Unparalleled mentoring and support

Requirements

Education and Experience:

• An Associate of Arts degree and at least 5 years of secretarial or executive support experience at the senior management level.
• Proficient computer skills, including MS Office Suite, internet-based tools, and various software programs, with the ability to type at least 75 WPM.
• Ability to demonstrate and maintain a high degree of confidentiality and professionalism.
• A highly organized, proactive self-starter who can work independently, anticipate needs, and manage multiple priorities in a fast-paced environment.
• Level 2 clearance from DCF Clearinghouse required - https://info.flclearinghouse.com

Preferred Experience:

• A BA degree in Office Management or a related field, with 5+ years of secretarial or executive support experience.
• Event planning experience.
• Donor development experience.

CGC is a drug-free workplace

ADA Disclaimer: In developing this job description, care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.