Strategic Executive Assistant to CEO & Board

Southernpd; Grand Island (NE); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Southernpd is seeking an Executive Assistant to provide confidential, high‑level administrative and governance support to the President/CEO, Board of Directors, and committees in Grand Island, Nebraska. The role coordinates communications, schedules, board materials, and special projects to enable informed decision‑making and efficient district operations.

Responsibilities include preparing meeting packets, minutes, travel arrangements, and calendar management while maintaining discretion with

Qualifications

• High school diploma or equivalent; an associate degree in business administration or related field preferred.
• 3–5 years of administrative or executive assistant experience may substitute for education.
• Must possess a valid driver’s license.
• Notary public duties may be required.

Responsibilities

• Assembles Boardroom for monthly Board of Directors meetings and prepares agendas and informational packets.
• Oversees electronic voting and records minutes for meetings.
• Ensures compliance with Nebraska election requirements for the District and Board candidates.
• Maintains and distributes manuals, policies, and district records.
• Provides confidential administrative support and coordinates calendars, travel, and materials for CEO and board.
• Communicates directly with the Board on CEO initiatives while maintaining confidentiality.
• Maintains organized filing systems and district calendars; coordinates meetings and meals.
• Orders general office supplies and manages the District’s file systems.
• Attends department and leadership meetings; prepares information packets and agendas as requested.
• Manages workers’ compensation claims through resolution.
• Supports other departments as directed by the CEO.

Skills

Time management

Communication

Multitasking

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Windows

Mac

iOS

Linux

Excel

Access

Job description

Southernpd is seeking an Executive Assistant to provide confidential, high‑level administrative and governance support to the President/CEO, Board of Directors, and committees in Grand Island, Nebraska. The role coordinates communications, schedules, board materials, and special projects to enable informed decision‑making and efficient district operations.

Responsibilities include preparing meeting packets, minutes, travel arrangements, and calendar management while maintaining discretion with