Strategic Executive Assistant to CEO & Board

Ultimate Staffing Services; Gardena (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Ultimate Staffing Services in the South Bay, CA seeks an Executive Assistant to provide high-level administrative and operational support to the CEO. The role coordinates calendars, communications, and projects, maintaining discretion and organization to ensure efficient executive operations.

Key responsibilities include board meetings, travel, and liaison duties with staff and external partners, plus handling confidential documents and event planning.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of executive-level support experience.
• Strong organization, communication, and project management skills.
• Proficient in Microsoft Office and office systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates).
• Provide executive-level administrative support (reports, presentations, correspondence).
• Manage the CEO's calendar, travel, meetings, and events.
• Serve as a liaison between the CEO, Board, staff, and external partners.
• Prepare and handle confidential communications, reports, and legal/HR-related documents.
• Support agency operations, compliance, and policy implementation.
• Manage budgets, expense tracking, and procurement processes.
• Screen calls and inquiries; respond to sensitive issues and escalations.
• Maintain accurate records, databases, and ensure document compliance (ADA, policies).
• Plan and coordinate events, workshops, and community engagements.

Skills

Executive-level support

Calendar management

Communication

Project coordination

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Ultimate Staffing Services in the South Bay, CA seeks an Executive Assistant to provide high-level administrative and operational support to the CEO. The role coordinates calendars, communications, and projects, maintaining discretion and organization to ensure efficient executive operations.

Key responsibilities include board meetings, travel, and liaison duties with staff and external partners, plus handling confidential documents and event planning.